Functional requirements of Budget Management System with non-functional
Functional Requirements
- User Authentication and Authorization
- Allow users to create accounts, log in, and manage their profiles.
- Implement role-based access control to manage permissions based on user roles (e.g., admin, user, financial manager).
- Budget Creation and Management
- Enable users to create and manage budgets for different categories (e.g., personal, household, business).
- Support setting budget limits, defining expense categories, and allocating funds.
- Expense Tracking
- Allow users to record and categorize expenses.
- Support adding details such as date, amount, category, and description for each expense.
- Income Tracking
- Enable users to record and categorize sources of income.
- Support tracking income details such as date, amount, source, and description.
- Financial Goals and Planning
- Allow users to set and manage financial goals (e.g., savings targets, debt reduction).
- Provide tools for tracking progress towards goals and adjusting plans as needed.
- Reporting and Analytics
- Generate reports and visualizations of spending patterns, budget adherence, and financial performance.
- Provide analytics on trends, budget variances, and overall financial health.
- Alerts and Notifications
- Send notifications to users about budget limits, upcoming expenses, or financial milestones via email, SMS, or in-app messages.
- Allow users to set custom alerts for budget thresholds and financial goals.
- Integration with Bank Accounts and Financial Institutions
- Integrate with bank accounts and financial institutions to automatically import transactions and update budgets.
- Support secure connections and data synchronization with external financial systems.
- Expense and Income Import
- Allow users to import expense and income data from CSV files or other formats.
- Support mapping imported data to existing categories and budget items.
- Data Backup and Recovery
- Provide tools for backing up and restoring budget and financial data.
- Ensure data integrity and availability in case of system failures or user errors.
- User Interface and Experience
- Provide an intuitive and user-friendly interface for creating budgets, tracking expenses, and viewing reports.
- Ensure ease of navigation and accessibility features for users with different needs and abilities.
- Security and Privacy
- Protect user data, including personal and financial information, with encryption and secure access controls.
- Implement measures to prevent unauthorized access, data breaches, and misuse of information.
- Documentation and Support
- Provide user manuals, help guides, and support resources for troubleshooting and training.
- Offer technical support for system issues and user assistance.
Non-Functional Requirements
- Performance
- Ensure quick load times for budget creation, expense tracking, and report generation.
- Handle high volumes of data and user interactions efficiently.
- Scalability
- Support the addition of new features, categories, and users as the system grows.
- Scale to accommodate increasing data volumes, user traffic, and financial transactions.
- Reliability
- Ensure high system availability with minimal downtime.
- Implement backup and recovery procedures to protect data and ensure business continuity.
- Security
- Protect user data with encryption and secure access controls.
- Implement measures to prevent unauthorized access, data breaches, and financial fraud.
- Usability
- Provide an intuitive and user-friendly interface for managing budgets, tracking expenses, and generating reports.
- Ensure ease of navigation and accessibility features for users with different needs and abilities.
- Maintainability
- Design the system for easy updates, maintenance, and troubleshooting.
- Provide clear documentation for system administrators, developers, and support personnel.
- Compatibility
- Ensure compatibility with various devices (e.g., desktops, tablets, smartphones) and web browsers.
- Support integration with different operating systems and platforms for a seamless user experience.
- Data Integrity
- Ensure accuracy and consistency of budget data, expense records, and financial reports.
- Implement validation checks and error-handling mechanisms to maintain data quality.
- Support and Documentation
- Provide comprehensive user manuals, help guides, and support resources for troubleshooting and training.
- Offer technical support for system issues and maintenance.
- Auditability
- Maintain logs of system activity, user interactions, and financial transactions for auditing purposes.
- Provide audit trails for budget changes, expense entries, and data access.