Functional requirements of Employee Management System with non-functional

Functional Requirements

1. User Authentication and Authorization
   • Employees should be able to log in with their credentials.
   • Admins should have access to additional features and controls.
2. Employee Records Management
   • Create, read, update, and delete (CRUD) employee records.
   • Store personal details such as name, contact information, and address.
   • Manage employment details like position, department, and salary.
3. Leave Management
   • Employees can request leave and view leave balance.
   • Admins can approve or reject leave requests.
   • Track leave history and generate reports.
4. Attendance Tracking
   • Employees can clock in and out.
   • Track working hours and attendance records.
   • Generate attendance reports for payroll and performance evaluation.
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5. Payroll Management
   • Calculate and process salaries based on attendance and leave data.
   • Generate payslips and manage deductions (taxes, insurance).
   • Handle direct deposits and payroll reporting.
6. Performance Management
   • Track employee performance evaluations.
   • Set and manage performance goals and appraisals.
   • Generate performance reports.
7. Training and Development
   • Manage training programs and employee participation.
   • Track training progress and certifications.
   • Schedule and notify employees about training sessions.
8. Employee Benefits
   • Manage employee benefits like health insurance, retirement plans, etc.
   • Track enrollment and usage of benefits.
9. Reporting and Analytics
   • Generate reports on employee data, attendance, payroll, performance, etc.
   • Provide analytics for decision-making.
10. Notifications and Alerts
    • Send notifications for upcoming leave, performance reviews, and training.
    • Alert admins about critical issues or tasks.

Non-Functional Requirements

1. Performance
   • The system should handle a large number of concurrent users without significant slowdowns.
   • Fast response times for user actions and data retrieval.
2. Scalability
   • The system should be able to scale to accommodate more employees and data as the organization grows.
3. Reliability
   • Ensure high availability with minimal downtime.
   • Implement backups and recovery procedures.
4. Security
   • Protect sensitive employee data with encryption and secure access controls.
   • Ensure compliance with data protection regulations (e.g., GDPR, HIPAA).
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5. Usability
   • Provide a user-friendly interface for employees and admins.
   • Ensure ease of navigation and accessibility features.
6. Maintainability
   • The system should be easy to update and maintain.
   • Documentation should be clear for developers and administrators.
7. Compatibility
   • Ensure compatibility with various devices and browsers.
   • Integrate with other systems if necessary (e.g., HR software, accounting systems).
8. Data Integrity
   • Ensure data accuracy and consistency across the system.
   • Implement validation checks and error handling.
9. Support and Documentation
   • Provide user guides and support for troubleshooting.
   • Offer technical support for system issues and updates.
10. Auditability
    • Maintain logs of system access and changes for auditing purposes.
    • Provide audit trails for data modifications and user actions.