Functional requirements of Fleet Management System with non-functional

Functional Requirements

1. User Management
   • Account Creation and Login: Allow users (fleet managers, drivers, administrators) to create accounts, log in securely, and manage their profiles.
   • Role-Based Access Control: Implement role-based access control to define permissions for different user roles (e.g., fleet managers, drivers, maintenance staff).
   • Profile Management: Enable users to update their personal information, contact details, and preferences.
2. Vehicle Tracking
   • Real-Time Location Tracking: Provide real-time tracking of vehicle locations using GPS or other positioning systems. Display the vehicle’s current location on a map interface.
   • Historical Data: Store and display historical tracking data, including past routes, stops, and locations.
   • Route Optimization: Offer tools for optimizing routes based on traffic conditions, delivery schedules, and other factors.
3. Driver Management
   • Driver Profiles: Maintain detailed profiles for each driver, including personal information, driving history, and certifications.
   • Driver Behavior Monitoring: Track and analyze driver behavior, including speeding, harsh braking, and idling.
   • Training and Compliance: Manage driver training records and ensure compliance with legal and safety regulations.
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4. Maintenance Management
   • Scheduled Maintenance: Track and manage scheduled maintenance tasks, including reminders for routine service and repairs.
   • Maintenance History: Maintain a record of all maintenance activities, including service dates, types of repairs, and costs.
   • Service Requests: Allow users to create and manage service requests for vehicle maintenance or repairs.
5. Fleet Analytics and Reporting
   • Performance Reports: Generate reports on fleet performance, including fuel consumption, vehicle utilization, and maintenance costs.
   • Custom Reports: Provide options for users to create custom reports based on specific criteria and data points.
   • Alerts and Notifications: Send alerts for critical issues such as upcoming maintenance, vehicle performance problems, or compliance violations.
6. Fuel Management
   • Fuel Tracking: Monitor and record fuel consumption for each vehicle, including refueling events and fuel usage.
   • Fuel Efficiency Analysis: Analyze fuel efficiency to identify trends and opportunities for cost savings.
7. Asset Management
   • Inventory Tracking: Track and manage vehicle inventory, including acquisition dates, depreciation, and status.
   • Asset Allocation: Manage the allocation of vehicles to specific departments or projects.
8. Integration
   • Third-Party Integration: Integrate with third-party tools and services such as route planning software, CRM systems, and insurance providers.
   • API Access: Provide APIs for integration with other platforms or services, allowing for data exchange and extended functionality.
9. Incident Management
   • Accident Reporting: Facilitate reporting and documentation of accidents or incidents involving fleet vehicles.
   • Incident Tracking: Track and manage the resolution of incidents, including insurance claims and repairs.
10. User Interface
    • Dashboard: Provide a user-friendly dashboard displaying key metrics, vehicle status, and real-time tracking information.
    • Map Interface: Display vehicle locations and routes on an interactive map with zoom and filter capabilities.

Non-Functional Requirements

1. Performance
   • Response Time: Ensure low latency for real-time tracking updates and quick response times for user interactions (e.g., under 2 seconds for map updates).
   • Scalability: The system should handle increasing numbers of vehicles, users, and data without performance degradation.
2. Reliability
   • Uptime: Ensure high system availability with minimal downtime (e.g., 99.9% uptime).
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   • Error Handling: Implement robust error handling and recovery mechanisms to manage system failures and ensure continuous operation.
3. Security
   • Data Encryption: Encrypt sensitive data, including vehicle location and user information, both in transit and at rest.
   • Authentication and Authorization: Use secure authentication methods and role-based access control to protect user accounts and vehicle data.
   • Data Privacy: Ensure compliance with data protection regulations (e.g., GDPR) to safeguard user privacy.
4. Usability
   • User Interface: Design an intuitive and user-friendly interface that facilitates easy navigation and interaction for all user roles.
   • Help and Support: Provide user guides, tutorials, and support resources to assist users in navigating and utilizing the system.
5. Maintainability
   • Code Quality: Write high-quality, well-documented code to facilitate system maintenance, updates, and troubleshooting.
   • Documentation: Provide comprehensive documentation for users, administrators, and developers, including user manuals, technical documentation, and troubleshooting guides.
6. Availability
   • Backup and Recovery: Implement regular data backups and establish procedures for data recovery in case of system failures or data loss.
   • Failover: Ensure the system has failover capabilities to switch to backup systems or servers if necessary.
7. Portability
   • Cross-Platform Compatibility: Ensure the system is compatible with various devices and operating systems used by users, including desktops, tablets, and mobile devices.
8. Supportability
   • Technical Support: Provide mechanisms for obtaining technical support and resolving issues, including help desks, online resources, and customer service.
   • Error Reporting: Include functionality for reporting and tracking issues or bugs within the system.