Projects Inventory

Functional requirements of Inventory Tracking System with non-functional

Projects Inventory

Functional Requirements

  1. User Management
    • Registration and Authentication: Users can create accounts and log in securely.
    • Role-Based Access Control: Different roles (e.g., admin, manager, warehouse staff) have specific permissions and access levels.
    • Profile Management: Users can manage their personal information and settings.
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  2. Inventory Management
    • Product Registration: Add new products to the inventory with details such as name, description, SKU, category, and supplier information.
    • Stock Tracking: Monitor stock levels in real-time, including incoming and outgoing quantities.
    • Stock Adjustments: Record and manage stock adjustments due to reasons such as damages, losses, or corrections.
  3. Order Management
    • Order Creation: Create and manage purchase orders to replenish inventory.
    • Order Fulfillment: Track the status of orders and update inventory upon receipt.
    • Order History: Maintain a history of all orders placed, received, and fulfilled.
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  4. Inventory Reporting
    • Stock Levels: Generate reports on current stock levels, including low stock alerts and overstocked items.
    • Inventory Valuation: Report on the value of inventory, including cost and potential revenue.
    • Movement Reports: Track inventory movement trends, such as incoming and outgoing items over time.
  5. Supplier Management
    • Supplier Information: Maintain details about suppliers, including contact information and product catalogs.
    • Supplier Orders: Manage and track orders placed with suppliers and their fulfillment status.
  6. Barcode/QR Code Integration
    • Scanning: Support barcode/QR code scanning for efficient product tracking and stock updates.
    • Label Printing: Generate and print barcode/QR code labels for inventory items.
  7. Alerts and Notifications
    • Stock Alerts: Notify users when inventory levels fall below a predefined threshold.
    • Order Alerts: Notify users of pending orders, overdue orders, or issues with order fulfillment.
  8. Data Export/Import
    • Data Export: Export inventory data to formats such as CSV, Excel, or PDF for reporting and analysis.
    • Data Import: Import inventory data from external sources or previous systems.
  9. Integration
    • ERP Integration: Integrate with Enterprise Resource Planning (ERP) systems for comprehensive business management.
    • Accounting Integration: Sync with accounting systems for financial reporting and reconciliation.

Non-Functional Requirements

  1. Performance
    • Response Time: The system should handle user requests and data operations efficiently, with minimal response times (e.g., under 2 seconds for queries).
    • Scalability: The system should scale to handle increasing amounts of data and users without performance issues.
  2. Reliability
    • Uptime: Ensure high availability with minimal downtime (e.g., 99.9% uptime).
    • Error Handling: Implement robust error handling and recovery mechanisms to maintain system stability.
  3. Security
    • Data Protection: Ensure that inventory and user data are protected through encryption and secure storage.
    • Authentication and Authorization: Implement secure authentication mechanisms and enforce role-based access control.
    • Compliance: Adhere to relevant data protection regulations and industry standards.
  4. Usability
    • User Interface: Design an intuitive and user-friendly interface for ease of navigation and operation.
    • Accessibility: Ensure the system is accessible to users with disabilities, following accessibility standards.
  5. Maintainability
    • Code Quality: Maintain high-quality, well-documented code to facilitate easy updates and maintenance.
    • Documentation: Provide comprehensive documentation for users and administrators, including user manuals and system guides.
  6. Availability
    • Backup and Recovery: Implement regular data backups and establish procedures for data recovery in case of system failures.
    • Failover: Ensure the system has failover mechanisms to switch to backup systems or servers in case of primary system failure.
  7. Portability
    • Cross-Platform Compatibility: Ensure the system works across various devices and operating systems, including desktops, tablets, and mobile devices.
  8. Supportability
    • Technical Support: Provide mechanisms for users to get technical support and resolve issues.
    • Error Reporting: Include functionality for users to report bugs or issues and track their resolution.

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