Functional requirements of Job Portal with non-functional

Functional Requirements

1. User Management:
   • User Registration:
     • Allow job seekers and employers to create accounts with basic information, such as email, name, and password.
     • Implement email verification for account activation.
   • User Profiles:
     • Job seekers should be able to create and update their profiles, including personal details, resumes, cover letters, and skills.
     • Employers should manage company profiles with information like company overview, logo, and contact details.
   • Role-Based Access Control:
     • Implement different access levels for job seekers, employers, and administrators with specific permissions for each role.
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2. Job Posting and Management:
   • Job Posting:
     • Employers should be able to post job openings with details like job title, description, requirements, location, salary range, and application deadline.
   • Job Categorization:
     • Support categorization of jobs by industry, location, experience level, and type (full-time, part-time, remote).
   • Job Editing and Deletion:
     • Employers should be able to edit or delete job postings as needed.
   • Job Expiry:
     • Automatically archive or delete job postings after the application deadline or a specified period.
3. Job Search and Filtering:
   • Search Functionality:
     • Job seekers should be able to search for jobs based on keywords, location, industry, company, or job type.
   • Advanced Filters:
     • Provide advanced filters for refining search results, such as salary range, experience level, education, and job posting date.
   • Save Searches:
     • Allow users to save their search criteria and receive notifications of new jobs matching their preferences.
4. Application Management:
   • Job Application:
     • Job seekers should be able to apply for jobs directly through the portal by submitting their resumes and cover letters.
   • Application Tracking:
     • Provide a dashboard for job seekers to track the status of their applications (e.g., submitted, viewed, shortlisted, rejected).
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   • Resume Upload:
     • Allow job seekers to upload multiple resumes and cover letters tailored to different job applications.
   • Application Notifications:
     • Send notifications to job seekers when their application status changes (e.g., when viewed by an employer, shortlisted, or rejected).
5. Employer Features:
   • Applicant Tracking System (ATS):
     • Employers should be able to track and manage applications received for each job posting, including sorting, filtering, and shortlisting candidates.
   • Candidate Search:
     • Employers should be able to search the job portal’s database of resumes to find suitable candidates.
   • Bulk Actions:
     • Enable bulk actions like mass emailing, rejecting, or shortlisting multiple candidates at once.
   • Job Posting Plans:
     • Offer different job posting plans (e.g., free, premium) with varying features like featured listings, highlighted jobs, and access to candidate databases.
6. Communication and Notifications:
   • Messaging System:
     • Implement an internal messaging system for direct communication between job seekers and employers.
   • Email Notifications:
     • Send automated email notifications to users about new job postings, application status updates, and other relevant activities.
   • In-App Notifications:
     • Provide in-app notifications for real-time updates on job postings, applications, and messages.
7. Resume Builder:
   • Resume Templates:
     • Provide job seekers with pre-designed resume templates to create or update their resumes directly on the portal.
   • Resume Preview and Download:
     • Allow users to preview their resumes and download them in different formats (e.g., PDF, Word).
8. Interview Scheduling:
   • Interview Invitations:
     • Employers should be able to send interview invitations to shortlisted candidates with options to schedule interviews.
   • Interview Calendar:
     • Integrate with calendar systems (e.g., Google Calendar, Outlook) to schedule and manage interview appointments.
9. Payment Processing:
   • Job Posting Payments:
     • Implement payment processing for premium job posting services, featuring jobs, and access to resume databases.
   • Subscription Plans:
     • Offer subscription plans for employers with different levels of access and features.
   • Payment Methods:
     • Support various payment methods, including credit/debit cards, PayPal, and bank transfers.
   • Invoice Generation:
     • Automatically generate invoices for payments made by employers.
10. Reporting and Analytics:
    • Job Performance Reports:
      • Provide employers with reports on the performance of their job postings, including the number of views, applications, and conversion rates.
    • User Analytics:
      • Offer analytics for job seekers, showing their profile views, application success rates, and other relevant metrics.
    • Custom Reports:
      • Allow administrators and employers to generate custom reports based on specific criteria.
11. Admin Panel:
    • User Management:
      • Admins should be able to manage all user accounts, including banning or deleting accounts as needed.
    • Content Moderation:
      • Implement tools for admins to review and approve job postings, user profiles, and other content submitted to the portal.
    • System Monitoring:
      • Provide real-time monitoring of system performance, user activity, and potential security threats.
    • Backup and Restore:
      • Implement automated backup and restore features to protect against data loss.

Non-Functional Requirements

1. Performance:
   • The system should handle a large number of concurrent users, especially during peak usage times (e.g., after job postings are made public).
   • Response times for critical operations (e.g., job search, application submission) should be under 2-3 seconds.
2. Scalability:
   • The system should be scalable to accommodate increasing numbers of users, job postings, and applications as the portal grows.
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   • Support for cloud-based infrastructure to ensure scalability and high availability.
3. Security:
   • Implement robust security measures to protect user data, including encryption of sensitive information like passwords and personal details.
   • Regularly update security protocols and conduct vulnerability assessments to prevent data breaches.
   • Support multi-factor authentication (MFA) for accessing sensitive features.
4. Reliability:
   • Ensure an uptime of at least 99.9% to support continuous operations.
   • Implement redundancy and failover mechanisms to ensure system availability even during hardware failures or network issues.
5. Usability:
   • Provide an intuitive user interface that is easy to navigate for all user types (job seekers, employers, admins).
   • Ensure a consistent user experience across all devices, including desktops, tablets, and smartphones.
   • Include comprehensive help documentation, FAQs, and customer support features.
6. Maintainability:
   • The system should be modular, allowing for easy updates, maintenance, and integration of new features.
   • Ensure the codebase is well-documented to facilitate future development and troubleshooting.
7. Compliance:
   • Ensure the system complies with relevant data protection regulations, such as GDPR, CCPA, and other regional laws.
   • Implement features that allow users to manage their data, including consent, access, and deletion requests.
8. Availability:
   • The system should be available 24/7 with minimal planned downtime for maintenance.
   • Use load balancing and other techniques to ensure consistent performance even during peak usage.
9. Interoperability:
   • The system should integrate seamlessly with third-party services such as payment gateways, email services, and calendar systems.
   • Support standard data formats (e.g., CSV, XML, JSON) for importing and exporting data.
10. Data Integrity:
    • Ensure the accuracy and consistency of data across the system, particularly for job postings, applications, and user profiles.
    • Implement transaction management to maintain data integrity during concurrent operations.
11. Response Time:
    • Critical operations like job search, application submission, and profile management should complete within 2-3 seconds.
    • More complex tasks, such as report generation, should complete within 5-10 seconds.
12. Auditability:
    • Maintain detailed logs of all significant actions (e.g., job postings, application submissions) for audit purposes.
    • Provide audit trails for monitoring user activities and ensuring compliance with regulatory standards.