Functional requirements of Online Recruitment Management Platform with non-functional

Functional Requirements

1. User Management
   • Registration and Login: Allow candidates, recruiters, and administrators to register, log in, and manage their profiles.
   • Role-Based Access: Define roles and permissions (e.g., job seekers, HR managers, hiring managers) with specific access rights.
2. Job Posting and Management
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   • Create Job Listings: Enable recruiters to create and post job listings with details such as job title, description, requirements, and location.
   • Manage Listings: Allow recruiters to edit, update, or remove job postings as needed.
   • Job Templates: Provide templates for commonly used job postings to streamline the process.
3. Application Process
   • Submit Applications: Allow candidates to apply for jobs online by submitting resumes, cover letters, and other required documents.
   • Application Tracking: Enable recruiters to track the status of each application and manage candidate pipelines.
   • Resume Parsing: Support automatic extraction of key information from resumes for easier candidate evaluation.
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4. Candidate Screening and Evaluation
   • Screening Tools: Provide tools for initial candidate screening, including keyword searches and filter options.
   • Interview Scheduling: Facilitate scheduling and management of interviews, including sending invitations and tracking availability.
   • Assessment Integration: Integrate with assessment tools for skills testing and pre-employment evaluations.
5. Communication and Collaboration
   • Messaging System: Enable direct communication between recruiters and candidates through secure messaging.
   • Feedback and Notes: Allow recruiters to add notes and feedback on candidates for collaboration and decision-making.
6. Reporting and Analytics
   • Recruitment Metrics: Generate reports on key metrics such as time-to-fill, cost-per-hire, and source of hire.
   • Candidate Insights: Provide insights into candidate demographics, application trends, and recruitment effectiveness.
   • Custom Reports: Allow users to create custom reports based on specific criteria or needs.
7. Integration with External Systems
   • Job Boards: Integrate with external job boards and social media platforms for posting job listings.
   • HR Systems: Connect with existing HR and payroll systems for seamless data exchange and management.
8. Admin Panel
   • Dashboard: Provide administrators with a dashboard to manage users, job postings, and system settings.
   • System Configuration: Allow admins to configure system settings, such as application workflows, user permissions, and notifications.
9. Security and Compliance
   • Data Protection: Ensure the security of user data and application information through encryption and secure access controls.
   • Compliance: Adhere to relevant regulations and standards, such as data protection laws (e.g., GDPR) and employment regulations.

Non-Functional Requirements

1. Performance
   • Speed: Ensure fast response times for job searches, application submissions, and reporting.
   • Scalability: Design the system to handle increasing numbers of users, job postings, and applications efficiently.
2. Reliability
   • Availability: Ensure high availability with minimal downtime for users to access the system and manage recruitment activities.
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   • Error Handling: Implement robust error handling to manage issues and maintain system stability.
3. Security
   • Data Protection: Use encryption and secure protocols to protect sensitive user and application data.
   • Authentication and Authorization: Implement strong authentication methods and role-based access control to safeguard user accounts and data.
4. Usability
   • User Interface: Design an intuitive and user-friendly interface for easy navigation and interaction with job postings and application processes.
   • Accessibility: Ensure the system is accessible to users with disabilities and supports various devices and browsers.
5. Maintainability
   • Code Quality: Develop clean, modular, and well-documented code to facilitate future maintenance and updates.
   • Documentation: Provide comprehensive documentation for users, recruiters, and administrators.
6. Compliance
   • Regulatory Standards: Ensure compliance with relevant recruitment and employment regulations, such as anti-discrimination laws and data protection regulations.
   • Data Privacy: Adhere to data privacy laws to protect user and application information.
7. Interoperability
   • Integration Compatibility: Ensure compatibility with other recruitment tools, HR systems, and external platforms for seamless data exchange and functionality.
8. Backup and Recovery
   • Data Backup: Implement regular backups to prevent data loss and ensure data integrity.
   • Disaster Recovery: Develop a disaster recovery plan to restore operations in case of major disruptions.