Functional requirements of Online Task Management System with non-functional

Functional Requirements

1. User Management:
   • Account Creation: Allow users to create and manage accounts using email, phone numbers, or single sign-on (SSO) integrations.
   • Profile Management: Users can update personal information, manage roles, and adjust account settings.
   • Role Management: Support different user roles with varying access levels and permissions (e.g., admin, manager, team member).
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2. Task Creation and Management:
   • Task Creation: Enable users to create tasks with details such as title, description, due date, priority, and attachments.
   • Subtasks: Allow tasks to be broken down into subtasks to manage complex workflows.
   • Task Assignment: Assign tasks to users or teams with specific deadlines and priorities.
   • Task Status Tracking: Track and update the status of tasks (e.g., to-do, in-progress, completed, on hold).
3. Task Organization:
   • Task Lists and Projects: Organize tasks into lists or projects for better management and visibility.
   • Labels and Tags: Use labels or tags to categorize and filter tasks based on various criteria.
   • Due Dates and Reminders:
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     Set due dates and automatic reminders for upcoming tasks and deadlines.
4. Collaboration Tools:
   • Comments and Notes: Enable users to add comments and notes to tasks for collaboration and communication.
   • File Attachments: Support file attachments for tasks to share relevant documents or resources.
   • Notifications: Send notifications for task updates, comments, and deadlines to keep users informed.
5. Task Tracking and Reporting:
   • Progress Tracking: Provide tools for tracking task progress and completion status.
   • Activity Logs: Maintain logs of task activities and changes for accountability and audit purposes.
   • Reports and Analytics: Generate reports on task performance, project progress, and team productivity. Allow users to customize reports based on specific criteria.
6. Search and Filtering:
   • Search Functionality: Implement a search feature to find tasks quickly based on keywords, tags, or other attributes.
   • Filtering: Provide filters to view tasks by status, priority, due date, assignee, or other criteria.
7. Integration with External Systems:
   • Calendar Integration: Integrate with calendar applications to sync tasks and deadlines.
   • Third-Party Tools: Integrate with other productivity tools and platforms (e.g., project management software, email clients).
8. Task Management Features:
   • Recurring Tasks: Support the creation of recurring tasks with customizable frequency.
   • Task Dependencies: Manage task dependencies to ensure tasks are completed in the correct order.
   • Time Tracking: Optionally include time tracking features to log hours spent on tasks.
9. Security and Compliance:
   • Data Protection: Implement data protection measures in compliance with relevant regulations (e.g., GDPR, CCPA).
   • Access Control: Enforce role-based access controls to restrict access to tasks and project information.
10. User Support:
    • Help Resources: Provide user guides, FAQs, and tutorials to assist users in navigating and using the system.
    • Support Channels: Offer support through channels such as email, chat, or phone for user assistance.

Non-Functional Requirements

1. Performance:
   • Speed: Ensure fast load times for the platform, quick response times for task updates, and real-time synchronization of task data.
   • Scalability: The system should handle increasing numbers of users, tasks, and projects without performance degradation.
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2. Reliability:
   • Uptime: Aim for high availability with minimal downtime to ensure continuous access to the task management system.
   • Backup and Recovery: Implement regular backups and a disaster recovery plan to protect data and ensure business continuity.
3. Security:
   • Data Encryption: Implement encryption for sensitive data to protect user information and task details.
   • Authentication: Use secure authentication methods (e.g., two-factor authentication) to protect user accounts.
   • Access Control: Enforce role-based access controls to prevent unauthorized access to tasks and project information.
4. Maintainability:
   • Code Quality: Maintain clean, well-documented code to facilitate easy updates and maintenance.
   • Modularity: Design the system in a modular way to allow for easy addition of new features and updates.
5. Compatibility:
   • Cross-Browser Support: Ensure compatibility with major web browsers (e.g., Chrome, Firefox, Safari, Edge).
   • Mobile Responsiveness: The platform should be fully functional on various mobile devices and screen sizes.
6. Usability:
   • User Interface: Design an intuitive and user-friendly interface for creating, managing, and tracking tasks.
   • Accessibility: Ensure the platform is accessible to users with disabilities, following WCAG guidelines.
7. Localization:
   • Multilingual Support: Provide the platform in multiple languages if serving a diverse user base.
   • Regional Customization: Allow for region-specific content and compliance requirements.
8. Analytics and Reporting:
   • Data Insights: Provide actionable insights into task performance, project progress, and team productivity.
   • Custom Reporting: Allow users to generate and customize reports based on specific criteria and needs.