Functional requirements of Online Vehicle Management System with non-functional
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Functional Requirements
User Management:
Registration & Authentication: Allow users to register, log in, and recover passwords. Support multi-factor authentication for enhanced security.
Profile Management: Users (e.g., vehicle owners, fleet managers, admin) should be able to manage their profiles, including personal details and contact information.
Role-Based Access Control: Define roles (e.g., Vehicle Owner, Fleet Manager, Admin) with specific permissions and access levels.
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Vehicle Registration and Management:
Vehicle Registration: Allow users to register new vehicles, including entering details like make, model, year, VIN, and license plate number.
Vehicle Information Management: Enable users to update and manage vehicle details, including service history, insurance, and ownership information.
Document Upload: Allow users to upload and manage vehicle-related documents, such as registration papers, insurance certificates, and inspection reports.
Maintenance Management:
Service Scheduling: Allow users to schedule maintenance and repair services, including setting reminders for upcoming services.
Maintenance History: Track and display the maintenance history of each vehicle, including details of services performed and parts replaced.
Service Providers: Provide a directory of authorized service providers and garages, allowing users to book services.
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Fleet Management (for commercial applications):
Fleet Tracking: Enable fleet managers to track the location and status of multiple vehicles in real-time using GPS integration.
Performance Monitoring: Monitor and analyze fleet performance metrics, such as fuel consumption, mileage, and driver behavior.
Route Optimization: Provide tools for optimizing routes and managing delivery schedules.
Insurance and Compliance Management:
Insurance Tracking: Allow users to track insurance policies, renewal dates, and claim history.
Compliance Management: Ensure vehicles meet regulatory requirements, such as emissions standards and safety inspections. Track expiration dates for compliance-related documentation.
Alerts and Notifications:
Maintenance Reminders: Send notifications for upcoming maintenance, service due dates, and other vehicle-related tasks.
Compliance Alerts: Notify users of expiring documents, insurance renewals, and compliance requirements.
Reporting and Analytics:
Vehicle Reports: Generate reports on vehicle usage, maintenance costs, and performance metrics.
Fleet Reports: Provide detailed analytics on fleet operations, including fuel efficiency, driver performance, and route efficiency.
Custom Reports: Allow users to create custom reports based on specific criteria and data filters.
Payment Processing:
Service Payments: Facilitate online payments for maintenance services, insurance renewals, and other vehicle-related fees.
Invoice Management: Generate and manage invoices for services and track payment history.
Integration:
Third-Party Services: Integrate with third-party services for vehicle tracking, insurance providers, and service booking.
APIs: Provide APIs for integration with other systems, such as accounting software or CRM systems.
Admin Features:
User Management: Admins should be able to create, edit, and delete user accounts and manage permissions.
System Configuration: Allow admins to configure system settings, manage vehicle categories, and update system parameters.
Audit Trails: Maintain audit trails for user actions, changes to vehicle records, and system activity.
Non-Functional Requirements
Performance:
Scalability: Ensure the system can handle increasing numbers of users, vehicles, and data efficiently.
Response Time: Maintain quick response times for searches, updates, and data retrieval.
Reliability:
Availability: Achieve high availability with minimal downtime to ensure continuous access to the system.
Fault Tolerance: Implement mechanisms to handle system failures and ensure uninterrupted service.
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Security:
Data Encryption: Ensure encryption of data in transit and at rest to protect sensitive information.
Access Control: Implement robust authentication and authorization mechanisms to safeguard user accounts and data.
Compliance: Adhere to relevant data protection regulations, such as GDPR or CCPA.
Usability:
User Interface: Design an intuitive and user-friendly interface for easy navigation and operation.
Accessibility: Ensure the system is accessible to users with disabilities, following guidelines such as WCAG.
Maintainability:
Code Quality: Follow best coding practices and maintain high-quality code to facilitate updates and maintenance.
Documentation: Provide comprehensive documentation for users and developers, including user manuals and system documentation.
Support:
Customer Service: Offer timely and effective support through various channels, such as live chat, email, and phone.
Help Center: Maintain a knowledge base or help center with FAQs, guides, and troubleshooting information.
Compatibility:
Cross-Browser Support: Ensure compatibility with major web browsers (e.g., Chrome, Firefox, Safari).
Mobile Responsiveness: Design the system to be fully functional on mobile devices, providing a seamless experience across platforms.
Backup and Recovery:
Regular Backups: Implement regular backups of data to prevent loss in case of system failures.
Recovery Procedures: Establish procedures for data recovery and system restoration.
Integration:
Interoperability: Ensure the system can integrate seamlessly with other vehicle management and business systems.
API Flexibility: Provide flexible APIs to accommodate various integration needs.
Data Quality:
Accuracy: Ensure the accuracy and reliability of vehicle data, maintenance records, and user information.
Timeliness: Provide timely updates to reflect current information on vehicle status, maintenance, and compliance.