Functional requirements of Online Video Conferencing System with non-functional

Functional Requirements

1. User Management:
   • Registration & Authentication: Allow users to register, log in, and recover passwords. Support multi-factor authentication for added security.
   • Profile Management: Users should be able to create and manage their profiles, including personal information and preferences.
   • Role-Based Access Control: Define roles (e.g., Host, Participant, Admin) with specific permissions and access levels.
   Advertisement
2. Meeting Scheduling and Management:
   • Meeting Scheduling: Allow users to schedule meetings, including setting dates, times, and durations. Integrate with calendar systems (e.g., Google Calendar, Outlook).
   • Meeting Invitations: Send invitations to participants with meeting links and details via email or in-app notifications.
   • Meeting Reminders: Send reminders to participants before the meeting starts.
3. Video and Audio Conferencing:
   • Real-Time Video and Audio: Support high-quality video and audio communication with features like HD video and noise cancellation.
   • Video Layout Options: Provide different video layout options (e.g., grid view, speaker view) for users to choose from.
   • Mute and Unmute: Allow users to mute and unmute their audio and video during the meeting.
4. Screen Sharing and Collaboration:
   Advertisement
   • Screen Sharing: Allow users to share their screen or specific application windows with other participants.
   • Document Sharing: Enable sharing of documents, presentations, and other files during the meeting.
   • Collaborative Tools: Provide tools such as virtual whiteboards, annotation tools, and text chat for collaborative work.
5. Meeting Controls:
   • Host Controls: Allow hosts to manage participants, including muting/unmuting, removing participants, and locking/unlocking the meeting.
   • Participant Controls: Allow participants to raise hands, request to speak, and use chat functions.
   • Breakout Rooms: Enable the creation of breakout rooms for smaller group discussions within a larger meeting.
6. Recording and Playback:
   • Meeting Recording: Allow users to record meetings, including video, audio, and screen sharing content.
   • Playback: Provide options to replay recorded meetings and download recordings.
7. Chat and Messaging:
   • Text Chat: Enable text chat within the meeting for participants to communicate without disrupting the audio or video.
   • Private Messaging: Allow users to send private messages to other participants.
8. Security and Privacy:
   • End-to-End Encryption: Ensure end-to-end encryption for video and audio communication.
   • Password Protection: Allow meetings to be password-protected to restrict access to authorized participants.
   • Waiting Room: Implement a waiting room feature where the host can admit participants before they join the meeting.
9. Integration:
   • Calendar Integration: Integrate with calendar services to schedule and manage meetings.
   • Third-Party Services: Support integration with third-party applications and tools (e.g., CRM systems, project management tools).
   • API Support: Provide APIs for integrating with other systems and platforms.
10. Reporting and Analytics:
    • Usage Statistics: Provide reports on meeting usage, participant engagement, and technical performance.
    • Participant Reports: Generate reports on participant attendance, meeting duration, and interaction.

Non-Functional Requirements

1. Performance:
   • Scalability: Ensure the system can handle a growing number of users, meetings, and concurrent sessions.
   • Low Latency: Minimize latency to provide smooth and real-time video and audio communication.
2. Reliability:
   • High Availability: Achieve high availability with minimal downtime to ensure continuous access to the service.
   • Fault Tolerance: Implement fault tolerance mechanisms to handle system failures and ensure uninterrupted service.
3. Security:
   • Data Encryption: Ensure encryption of data in transit and at rest to protect sensitive information.
   Advertisement
   • Access Control: Implement strong authentication and authorization mechanisms to safeguard user accounts and meeting content.
   • Compliance: Adhere to relevant data protection regulations, such as GDPR or CCPA.
4. Usability:
   • User Interface: Design an intuitive and user-friendly interface for ease of navigation and operation.
   • Accessibility: Ensure the system is accessible to users with disabilities, following guidelines such as WCAG.
5. Maintainability:
   • Code Quality: Maintain high code quality and follow best practices to facilitate updates and maintenance.
   • Documentation: Provide comprehensive documentation for users and developers, including user manuals and system documentation.
6. Support:
   • Customer Service: Offer timely and effective support through various channels, such as live chat, email, and phone.
   • Help Center: Maintain a knowledge base or help center with FAQs, guides, and troubleshooting information.
7. Compatibility:
   • Cross-Browser Support: Ensure compatibility with major web browsers (e.g., Chrome, Firefox, Safari).
   • Mobile Responsiveness: Design the system to be fully functional on mobile devices, providing a seamless experience across platforms.
8. Backup and Recovery:
   • Regular Backups: Implement regular backups of data, including meeting recordings and user information, to prevent loss in case of system failures.
   • Recovery Procedures: Establish procedures for data recovery and system restoration.
9. Integration:
   • Interoperability: Ensure the system can integrate seamlessly with other communication and productivity tools.
   • API Flexibility: Provide flexible APIs to accommodate various integration needs.
10. Data Quality:
    • Accuracy: Ensure the accuracy and reliability of meeting information, user data, and system performance metrics.
    • Timeliness: Provide timely updates and notifications related to meetings, system status, and user interactions.