Functional requirements of RFID-based Smart Inventory System with non-functional

Functional Requirements

1. RFID Tag Management
   • Tag Assignment: Allow the assignment of RFID tags to inventory items, including both active and passive tags.
   • Tag Reading: Enable RFID readers to detect and read RFID tags attached to inventory items.
   • Tag Writing: Support the ability to write data to RFID tags, such as updating item information or status.
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2. Inventory Tracking
   • Real-Time Tracking: Provide real-time tracking of inventory items using RFID technology, including location and status updates.
   • Movement Detection: Detect and record the movement of items in and out of inventory locations (e.g., warehouses, shelves).
   • Stock Count: Automatically count and update inventory levels as items are added, removed, or relocated.
3. Data Integration and Management
   • Centralized Database: Maintain a centralized database of inventory information, including item details, quantities, locations, and RFID tag data.
   • Data Synchronization: Synchronize inventory data across multiple locations and systems to ensure consistency and accuracy.
   • Data Import/Export: Support the import and export of inventory data in various formats for integration with other systems or reporting purposes.
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4. Inventory Management
   • Stock Alerts: Generate alerts for low stock levels, expiry dates, or other critical inventory thresholds.
   • Reordering: Automate reordering processes based on predefined thresholds or rules, including generating purchase orders and updating inventory records.
   • Item Lookup: Allow users to search and retrieve information about specific inventory items based on RFID tag data or item attributes.
5. Reporting and Analytics
   • Inventory Reports: Generate reports on inventory levels, movements, and other metrics, including customizable and scheduled reporting.
   • Data Analytics: Provide analytics tools for analyzing inventory trends, usage patterns, and performance metrics.
6. User Management and Access Control
   • User Accounts: Support user account management with different roles and permissions, including administrators, managers, and staff.
   • Access Control: Implement access controls to restrict or grant access to specific inventory data and system functionalities based on user roles.
7. Integration with Other Systems
   • ERP Integration: Integrate with Enterprise Resource Planning (ERP) systems for seamless data exchange and synchronization.
   • Warehouse Management Systems (WMS): Interface with existing warehouse management systems to streamline operations and inventory handling.
8. Security and Privacy
   • Data Encryption: Encrypt sensitive inventory data during transmission and storage to protect against unauthorized access.
   • Authentication: Implement secure authentication methods for system access and data protection.
9. User Interface
   • Dashboard: Provide a user-friendly dashboard for monitoring inventory status, tracking items, and accessing reports.
   • Mobile Access: Support mobile access through apps or web interfaces for inventory management on the go.
10. System Maintenance and Support
    • Technical Support: Offer technical support for system issues, including troubleshooting and user assistance.
    • System Updates: Provide regular updates and maintenance to ensure system performance and incorporate improvements.

Non-Functional Requirements

1. Performance
   • Response Time: Ensure quick response times for inventory tracking, data retrieval, and system interactions.
   • Scalability: Design the system to handle increasing volumes of inventory items and transactions without performance degradation.
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2. Reliability
   • System Uptime: Maintain high system availability with minimal downtime to ensure continuous inventory management.
   • Fault Tolerance: Implement fault-tolerant mechanisms to ensure system operation in case of hardware or software failures.
3. Usability
   • User Interface: Design an intuitive and easy-to-navigate user interface for managing inventory and accessing system features.
   • Accessibility: Ensure the system is accessible to users with disabilities by adhering to accessibility standards.
4. Security
   • Data Protection: Implement robust security measures to protect against data breaches and unauthorized access.
   • Authentication and Authorization: Use secure authentication and authorization methods to manage user access and permissions.
5. Maintainability
   • Code Quality: Maintain a well-documented and modular codebase to facilitate system maintenance and updates.
   • Update Management: Provide a structured process for deploying updates and patches, including testing and user notifications.
6. Compatibility
   • RFID Hardware: Ensure compatibility with various RFID readers and tags used in different inventory environments.
   • Software Integration: Ensure compatibility with other software systems used for inventory and supply chain management.
7. Compliance
   • Regulatory Compliance: Adhere to relevant regulations and standards related to RFID technology, data protection, and inventory management.
   • Industry Standards: Follow industry standards for RFID data formats and communication protocols to ensure interoperability.
8. Backup and Recovery
   • Data Backup: Implement regular backups of inventory data and system configurations to prevent data loss.
   • Disaster Recovery: Develop and maintain a disaster recovery plan to restore system functionality and data in case of major failures or emergencies.