Functional requirements of School Attendance System with non-functional
Functional Requirements
- User Authentication and Authorization
- Allow users (e.g., students, teachers, administrators) to create accounts, log in, and manage their profiles.
- Implement role-based access control to restrict access based on user roles (e.g., admin, teacher, student).
- Student Management
- Maintain student profiles, including personal details, contact information, enrollment status, and class assignments.
- Provide tools for updating student information and managing student records.
- Attendance Tracking
- Enable teachers to mark student attendance for each class session, including options for present, absent, tardy, or excused.
- Provide tools for bulk attendance marking or adjustments.
- Attendance Reporting
- Generate reports on student attendance, including daily, weekly, and monthly summaries.
- Provide reports on attendance trends, absenteeism, and patterns for individual students or classes.
- Attendance History
- Maintain a historical record of attendance for each student, including past dates and reasons for absence.
- Allow users to view and search historical attendance data.
- Notifications and Alerts
- Send notifications to students, parents, or guardians regarding attendance status, absences, or tardiness.
- Provide alerts for students with frequent absences or specific attendance issues.
- Integration with Timetable
- Integrate with the school timetable to automatically update attendance records based on class schedules.
- Provide tools for managing and adjusting class schedules and periods.
- Leave and Excuse Management
- Allow students or parents to request leave or excused absences through the system.
- Provide tools for approving or denying leave requests and managing excused absences.
- Parental Access
- Provide parents or guardians with access to their child’s attendance records and reports.
- Allow parents to communicate with teachers or school administrators regarding attendance issues.
- Admin and Teacher Dashboards
- Provide dashboards for administrators and teachers to view and manage attendance data, generate reports, and track attendance metrics.
- Offer customizable views and filters for managing attendance data effectively.
- Data Export and Import
- Support data export and import functionalities for integrating with other systems or for backup purposes.
- Provide options for exporting attendance data in various formats (e.g., CSV, PDF).
- User Interface and Experience
- Provide an intuitive and user-friendly interface for managing attendance, viewing reports, and interacting with the system.
- Ensure ease of navigation and accessibility features for users with different needs and abilities.
- Integration with External Systems
- Integrate with other school systems such as student information systems (SIS) and learning management systems (LMS).
- Support API integration for extending system capabilities and connecting with third-party services.
Non-Functional Requirements
- Performance
- Ensure quick response times for attendance tracking, reporting, and data retrieval.
- Handle high volumes of attendance records and user interactions efficiently.
- Scalability
- Support the addition of new students, classes, and teachers as the school grows.
- Scale to accommodate increasing data volumes and user traffic.
- Reliability
- Ensure high system availability with minimal downtime.
- Implement backup and recovery procedures to protect data and ensure business continuity.
- Security
- Protect sensitive student and attendance data with encryption and secure access controls.
- Implement measures to prevent unauthorized access, data breaches, and data tampering.
- Usability
- Provide an intuitive and user-friendly interface for managing attendance records and interacting with the system.
- Ensure ease of navigation and accessibility features for users with different needs and abilities.
- Maintainability
- Design the system for easy updates, maintenance, and troubleshooting.
- Provide clear documentation for system administrators, teachers, and support personnel.
- Compatibility
- Ensure compatibility with various devices (e.g., desktops, tablets, smartphones) and web browsers.
- Integrate seamlessly with other school systems and software used for managing student data.
- Data Integrity
- Ensure accuracy and consistency of attendance records, student data, and reports.
- Implement validation checks and error-handling mechanisms to maintain data quality.
- Support and Documentation
- Provide user manuals, help guides, and support resources for troubleshooting and training.
- Offer technical support for system issues and maintenance.
- Auditability
- Maintain logs of system activity, attendance tracking, and user actions for auditing purposes.
- Provide audit trails for attendance management, leave requests, and data access.