Functional requirements of Training Management System with non-functional

Functional Requirements

1. User Authentication and Authorization
   • Secure Login: Provide secure registration, login, and account management for users, including employees, trainers, and administrators.
   • Role-Based Access: Implement role-based access controls to manage permissions based on user roles (e.g., employee, trainer, admin).
2. Course and Training Management
   • Course Creation: Allow administrators to create and manage training courses, including course details, objectives, and content.
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   • Course Catalog: Provide a searchable catalog of available training courses for employees to browse and enroll in.
   • Schedule Management: Enable scheduling of training sessions, including setting dates, times, and locations.
3. Enrollment and Registration
   • Course Enrollment: Allow employees to enroll in training courses and manage their registrations.
   • Registration Confirmation: Provide confirmation of course enrollment and details to users via email or notifications.
4. Training Delivery
   • Content Delivery: Support various methods of training delivery, including in-person, online, and hybrid formats.
   • Learning Materials: Provide access to training materials such as documents, videos, and interactive content.
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5. Progress Tracking and Assessment
   • Progress Tracking: Track employee progress through courses, including completion status and performance metrics.
   • Assessments and Quizzes: Allow for the creation and administration of assessments, quizzes, and exams as part of the training process.
   • Certification: Issue certificates upon successful completion of courses or training programs.
6. Feedback and Evaluation
   • Course Feedback: Enable employees to provide feedback on training courses and sessions.
   • Trainer Evaluation: Allow for the evaluation of trainers based on their performance and effectiveness.
7. Reporting and Analytics
   • Training Reports: Generate reports on training activities, including enrollment statistics, completion rates, and performance metrics.
   • Analytics: Provide analytics on training effectiveness, employee progress, and areas for improvement.
8. Integration with External Systems
   • HR Systems: Integrate with Human Resources Management Systems (HRMS) for employee data synchronization and management.
   • Learning Management Systems (LMS): Interface with LMS platforms for seamless access to online training content and tracking.
9. Notifications and Alerts
   • Reminders: Send reminders to employees about upcoming training sessions, deadlines, and assessments.
   • Alerts: Notify administrators and trainers about course enrollments, completion statuses, and feedback submissions.
10. User Interface and Experience
    • Dashboard: Provide an intuitive dashboard for users to view their training schedules, progress, and feedback.
    • Responsive Design: Ensure the system is accessible through web and mobile interfaces with a responsive design.

Non-Functional Requirements

1. Performance
   • Efficiency: Ensure the system performs efficiently under varying loads, including handling a large number of users and training sessions.
   • Response Times: Provide quick response times for course searches, enrollments, and data retrieval.
2. Scalability
   • Data Scalability: Scale the system to accommodate increasing volumes of training data, user interactions, and course content.
   • User Scalability: Support a growing number of users and concurrent access without performance degradation.
3. Availability
   • High Availability: Ensure high availability with minimal downtime (e.g., 99.9% uptime) to maintain continuous access to training resources and functionalities.
   • Disaster Recovery: Implement disaster recovery and backup solutions to protect data and ensure system continuity.
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4. Security
   • Data Protection: Secure user data, training content, and system configurations through encryption and access controls.
   • Compliance: Adhere to relevant data protection regulations and standards (e.g., GDPR) to ensure privacy and security.
5. Usability
   • User-Friendly Interface: Design a user-friendly and intuitive interface to facilitate ease of use and navigation for employees, trainers, and administrators.
   • Accessibility: Ensure the system is accessible to users with disabilities and provides a consistent experience across devices.
6. Compatibility
   • Cross-Platform Support: Ensure compatibility with various devices (e.g., desktops, tablets, smartphones) and operating systems.
   • Browser Compatibility: Support major web browsers to ensure accessibility for all users.
7. Maintainability
   • Modular Design: Maintain a modular and well-documented codebase to facilitate updates and maintenance.
   • Automated Testing: Implement automated testing and continuous integration practices to ensure system stability and reliability.
8. Reliability
   • Error Handling: Provide robust error handling and recovery mechanisms to minimize system errors and downtime.
   • Monitoring: Implement monitoring tools to detect and address issues proactively.
9. Compliance
   • Regulatory Compliance: Ensure compliance with relevant regulations and standards related to training, data privacy, and accessibility.
   • Standards Adherence: Adhere to industry best practices for training management and delivery.
10. Efficiency
    • Resource Optimization: Optimize resource usage (e.g., memory, processing power) to ensure efficient operation and cost-effectiveness.
    • Data Processing: Implement efficient data processing and storage practices to handle large volumes of training data.