1. Project Objectives
- Document Storage: Efficiently store and organize documents.
- Document Retrieval: Enable easy searching and retrieval of documents.
- Version Control: Manage document versions and track changes.
- Access Control: Control who can view, edit, or delete documents.
- Collaboration: Facilitate collaborative document editing and sharing.
- Audit Trails: Maintain logs of document access and modifications.
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2. Functional Requirements
- Document Features:
- Upload, download, and delete documents.
- Organize documents into folders or categories.
- Support various file formats (e.g., PDF, DOCX, XLSX).
- Search and Retrieval:
- Search documents by metadata, keywords, or content.
- Filter and sort search results.
- Version Control:
- Track and manage different versions of a document.
- Revert to previous versions if needed.
Advertisement - Access Control:
- Define user roles and permissions (e.g., viewer, editor, admin).
- Implement role-based access control.
- Collaboration:
- Allow multiple users to view or edit documents simultaneously.
- Track changes and provide commenting features.
- Audit Trails:
- Log document access, modifications, and deletions.
- Generate reports on document activity.
3. Non-Functional Requirements
- Usability: Intuitive user interface for easy document management.
- Performance: Fast document retrieval and processing.
- Security: Secure storage and transmission of documents.
- Scalability: Support for a growing number of documents and users.
- Backup and Recovery: Regular backups and recovery options for documents.
4. Technology Stack
- Front-End: User interface technologies (e.g., HTML, CSS, JavaScript, frameworks like React or Angular).
- Back-End: Server-side technologies (e.g., Node.js, Django, Flask).
- Database: Database management system (e.g., MySQL, PostgreSQL, MongoDB).
- File Storage: Solutions for document storage (e.g., local storage, cloud storage like AWS S3).
- Deployment: Hosting and deployment platforms (e.g., AWS, Heroku, local server).
5. System Design
- Architecture: Overview of the system architecture (e.g., client-server, microservices).
- Data Model: Database schema design for storing documents, metadata, and user information.
- User Interface Design: Wireframes or mockups for different user roles and functionalities.
6. Implementation Plan
- Development Phases: Breakdown into phases (e.g., requirement gathering, design, development, testing, deployment).
- Timeline: Project milestones and deadlines.
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7. Testing and Validation
- Test Cases: Define test cases for functionalities (e.g., document upload, search functionality).
- Bug Tracking: System for tracking and managing bugs and issues.
- User Feedback: Collect feedback from users to refine the system.
8. Documentation
- User Manual: Instructions for end-users on how to use the system.
- Technical Documentation: Details on system architecture, design decisions, and codebase.
9. Future Enhancements
- Feature Expansion: Potential future features (e.g., integration with other systems, advanced analytics).
- Additional Modules: Possible additional modules like e-signatures, document approval workflows.
10. Limitations
- Scope Limitations: What the project will not cover (e.g., integration with specific third-party services, advanced AI-driven document analysis).
11. Budget and Resources
- Budget: Estimated costs for development tools, hosting, and other resources.
- Resources: Required hardware and software resources.