Functional requirements of Attendance Management System with non-functional
Functional Requirements
- User Authentication and Authorization
- Allow users (e.g., employees, managers, HR) to log in securely.
- Implement role-based access control with different permissions for employees, managers, and administrators.
- Attendance Tracking
- Record employee clock-in and clock-out times.
- Support various methods of attendance recording (e.g., biometric, RFID, manual entry).
- Track attendance for different types of shifts and work patterns.
- Leave Management
- Allow employees to request leave and track leave balances.
- Provide functionality for managers to review, approve, or reject leave requests.
- Track leave history and generate leave reports.
- Absence Management
- Record and manage unplanned absences, such as sick leave or emergencies.
- Notify managers and HR of unplanned absences and track their duration.
- Shift Scheduling
- Create and manage employee shift schedules.
- Allow employees to view their assigned shifts and request changes or swaps.
- Handle shift assignments for different roles and departments.
- Overtime Management
- Track and record overtime hours worked by employees.
- Calculate overtime pay based on company policies and generate reports.
- Attendance Reporting
- Generate reports on employee attendance, absenteeism, and punctuality.
- Provide summaries and detailed views of attendance data for different time periods.
- Integration with Payroll
- Integrate attendance data with payroll systems to calculate salaries based on hours worked.
- Handle deductions for absences and overtime payments.
- Notifications and Alerts
- Send notifications for upcoming shifts, missed clock-ins, and leave approvals.
- Alert managers and HR about attendance anomalies or policy violations.
- Compliance and Documentation
- Maintain records in compliance with labor laws and company policies.
- Generate and store documentation for audits and regulatory compliance.
Non-Functional Requirements
- Performance
- Ensure quick response times for attendance recording, reporting, and data retrieval.
- Handle multiple concurrent users and high volumes of attendance data efficiently.
- Scalability
- Support the addition of new employees, departments, and locations as the organization grows.
- Scale to accommodate increasing data and user load.
- Reliability
- Ensure high system availability with minimal downtime.
- Implement backup and recovery procedures to protect attendance data.
- Security
- Protect sensitive employee and attendance data with encryption and secure access controls.
- Ensure compliance with data protection regulations (e.g., GDPR, CCPA).
- Usability
- Provide an intuitive and user-friendly interface for employees, managers, and HR staff.
- Ensure ease of navigation and accessibility features.
- Maintainability
- Design the system for easy updates and maintenance.
- Provide clear documentation for system administrators and developers.
- Compatibility
- Ensure compatibility with various devices (e.g., desktops, mobile) and operating systems.
- Integrate with other systems if needed (e.g., HR management, payroll systems).
- Data Integrity
- Ensure accuracy and consistency of attendance records across the system.
- Implement validation checks and error-handling mechanisms.
- Support and Documentation
- Provide user manuals, help guides, and support resources for troubleshooting.
- Offer technical support for system issues and maintenance.
- Auditability
- Maintain logs of user actions, system changes, and attendance records for auditing purposes.
- Provide audit trails for attendance entries, leave requests, and shift changes.