Functional requirements of Digital Portfolio Management System with non-functional

Functional Requirements

1. User Registration and Authentication:
   • Allow users to create and manage accounts using email, social media, or third-party authentication services.
   • Implement role-based access control for different user roles (e.g., portfolio owners, reviewers, administrators).
2. Portfolio Creation and Management:
   • Provide tools for users to create and organize digital portfolios, including sections for projects, achievements, work samples, and personal information.
   Advertisement
   • Allow users to edit, update, and rearrange portfolio content and sections.
3. Content Upload and Integration:
   • Enable users to upload and manage various types of content, such as documents, images, videos, and links.
   • Support integration with external services, such as cloud storage or social media, for content import and synchronization.
4. Customizable Templates and Layouts:
   • Offer a range of customizable templates and layouts for users to design their portfolios.
   • Allow users to apply themes, adjust styles, and customize the appearance of their portfolios.
5. Content Formatting and Editing:
   • Provide tools for formatting and editing text, adding multimedia elements, and embedding external content.
   • Support rich text editing and preview functionalities for content management.
   Advertisement
6. Access Control and Sharing:
   • Allow users to set privacy and access permissions for their portfolios, including options for public, private, or restricted access.
   • Provide tools for sharing portfolios via links, email, or social media.
7. Collaboration and Feedback:
   • Enable users to collaborate with others by inviting reviewers or contributors to provide feedback on their portfolios.
   • Provide tools for leaving comments, suggestions, and ratings on portfolio content.
8. Version Control and History:
   • Implement version control to track changes made to the portfolio and allow users to revert to previous versions if needed.
   • Maintain a history of changes and updates for auditing and review purposes.
9. Search and Filter:
   • Provide search and filtering functionalities to help users locate specific content or portfolios based on criteria such as keywords, categories, or tags.
   • Implement advanced search options for more precise results.
10. Analytics and Reporting:
    • Offer analytics and reporting tools to track portfolio views, interactions, and engagement metrics.
    • Provide insights into user activity and portfolio performance.
11. Integration with External Systems:
    • Support integration with external platforms, such as job boards, academic systems, or professional networks.
    • Provide APIs for connecting with third-party applications and services.
12. Admin Panel:
    • Include an administrative interface for managing users, portfolios, content, and system settings.
    • Provide tools for monitoring system usage, resolving issues, and ensuring compliance with platform policies.
13. Help and Support Resources:
    • Offer access to help resources, including FAQs, user guides, and support contact options.
    • Provide customer support through various channels, such as email, live chat, or phone.

Non-Functional Requirements

1. Scalability:
   • The system should handle increasing numbers of users, portfolios, and content without performance issues.
   • Support for scaling infrastructure to accommodate growth and peak usage periods.
2. Performance:
   • Ensure fast and responsive interactions, with quick access to portfolio content, editing tools, and search functionalities.
   • Optimize performance to handle large datasets and high volumes of concurrent users efficiently.
3. Reliability and Availability:
   • Ensure high availability with minimal downtime, supported by redundancy, load balancing, and failover mechanisms.
   • Implement regular backups and disaster recovery procedures to maintain service continuity.
   Advertisement
4. Usability:
   • The user interface should be intuitive and user-friendly, accommodating users with varying levels of technical expertise.
   • Provide a consistent and seamless experience across different devices and platforms.
5. Interoperability:
   • The system should integrate seamlessly with external services, such as cloud storage and social media platforms.
   • Support standard APIs and data formats for interoperability and data exchange.
6. Maintainability:
   • Ensure the system is easy to maintain, with clear documentation, modular design, and support for regular updates and bug fixes.
   • Implement automated monitoring and logging to identify and address issues promptly.
7. Compliance:
   • Ensure the system complies with relevant regulations and standards, such as data protection laws (e.g., GDPR) and accessibility regulations.
   • Provide features to support auditing, data retention, and regulatory reporting requirements.
8. Data Integrity and Accuracy:
   • Ensure that all data collected and processed by the system is accurate, consistent, and up-to-date.
   • Implement validation checks and data integrity mechanisms to prevent errors and data corruption.
9. Localization and Internationalization:
   • Support multiple languages and regional settings to cater to a global user base.
   • Allow easy adaptation of the system to meet local regulations and cultural practices.
10. Accessibility:
    • Ensure that the system is accessible to users with disabilities, following web accessibility standards (e.g., WCAG).
    • Provide features such as screen reader compatibility, keyboard navigation, and adjustable text sizes.
11. Privacy and Data Ownership:
    • Ensure that users retain ownership of their data and can easily control, access, and delete their information.
    • Provide transparency regarding data usage, sharing, and storage practices, with clear consent mechanisms.