Functional requirements of Hospital Inventory System with non-functional

Functional Requirements

1. User Management
   • User Registration and Login: Allow users to register, log in, and manage their accounts. Users may include hospital staff, inventory managers, and administrators.
   • Role-Based Access: Define roles with specific permissions (e.g., inventory managers, procurement officers, pharmacists) and ensure appropriate access control.
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   • Profile Management: Enable users to update their personal information, contact details, and roles.
2. Inventory Management
   • Stock Tracking: Track the quantity and status of medical supplies, equipment, and pharmaceuticals in real-time.
   • Item Categorization: Categorize inventory items into different groups, such as medications, surgical supplies, and diagnostic equipment.
   • Stock Levels: Monitor and set minimum stock levels to avoid shortages.
3. Procurement Management
   • Purchase Orders: Create and manage purchase orders for inventory replenishment.
   • Supplier Management: Maintain a list of suppliers with contact details, product offerings, and pricing.
   • Order Tracking: Track the status of purchase orders from creation to delivery.
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4. Receiving and Inspection
   • Goods Receipt: Record and verify received inventory items against purchase orders.
   • Inspection: Conduct quality inspections of received goods to ensure they meet required standards.
5. Distribution and Usage
   • Inventory Distribution: Manage the distribution of inventory items to various departments within the hospital.
   • Usage Tracking: Track the usage of inventory items, including the allocation of supplies to patients or procedures.
6. Reporting and Analytics
   • Inventory Reports: Generate reports on inventory levels, usage, and trends.
   • Procurement Reports: Provide reports on procurement activities, including order status and supplier performance.
   • Audit Trails: Maintain logs of all inventory transactions for auditing purposes.
7. Alerts and Notifications
   • Low Stock Alerts: Notify users when inventory levels fall below predefined thresholds.
   • Order Status Updates: Send notifications regarding the status of purchase orders and deliveries.
   • Expiration Alerts: Alert users about approaching expiration dates for pharmaceuticals and perishable items.
8. Integration
   • Hospital Management System Integration: Integrate with other hospital management systems, such as electronic health records (EHR) and financial systems.
   • Barcode/RFID Integration: Support integration with barcode or RFID systems for efficient tracking and management of inventory items.
9. Security and Privacy
   • Data Protection: Implement security measures to protect sensitive inventory data, including encryption and access controls.
   • Access Control: Ensure that only authorized personnel can access or modify inventory data and perform sensitive operations.

Non-Functional Requirements

1. Performance
   • Response Time: Ensure quick response times for inventory searches, updates, and reporting functions.
   • Scalability: Design the system to handle increasing volumes of inventory data and transactions without performance issues.
2. Reliability
   • Uptime: Aim for high system availability with minimal downtime (e.g., 99.9% uptime).
   • Error Handling: Implement robust error detection and recovery mechanisms to maintain system stability.
3. Security
   • Data Encryption: Use encryption to protect data during transmission and storage, particularly sensitive inventory information.
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   • Authentication and Authorization: Implement strong authentication and authorization measures to prevent unauthorized access.
   • Compliance: Adhere to relevant regulations and standards for data protection, such as GDPR or HIPAA.
4. Usability
   • User Interface: Design an intuitive and user-friendly interface for ease of navigation by hospital staff and inventory managers.
   • Training and Support: Provide training materials and support resources to help users effectively utilize the system.
5. Compatibility
   • Device Compatibility: Ensure the system is accessible across various devices, including desktops, tablets, and smartphones.
   • Browser Compatibility: Support major web browsers to accommodate different user preferences.
6. Maintainability
   • Code Quality: Develop clean, well-documented code to facilitate maintenance and future updates.
   • Modular Design: Use a modular architecture to allow for easy enhancements and scalability.
7. Backup and Recovery
   • Data Backup: Implement regular automated backups to prevent data loss and ensure data integrity.
   • Disaster Recovery: Develop and test a disaster recovery plan to restore system functionality in case of major failures.
8. Support and Documentation
   • Help Desk: Provide support through helpdesk tickets, live chat, or email.
   • Documentation: Offer comprehensive user guides, system manuals, and troubleshooting documentation.
9. Scalability
   • System Growth: Design the system to accommodate future expansion, including additional features, inventory items, and user base growth.
   • Load Handling: Ensure the system can manage varying loads and peak usage times effectively.