Functional requirements of Medical Store Management System with non-functional
Functional Requirements
- User Authentication and Authorization
- Users should be able to log in with secure credentials.
- Different roles (e.g., store manager, pharmacist, cashier) should have access to specific features based on their roles.
- Inventory Management
- Manage drug stock levels, including adding new drugs, updating existing records, and deleting outdated items.
- Track drug expiration dates and generate alerts for expiring drugs.
- Manage suppliers and purchase orders.
- Sales Management
- Process sales transactions, including prescription and over-the-counter drugs.
- Generate receipts and invoices for customers.
- Manage payment methods and integrate with payment gateways.
- Prescription Management
- Process and verify prescription orders.
- Track prescription history and refill requests.
- Maintain records of prescriptions and related customer information.
- Stock Alerts and Reordering
- Generate alerts for low stock levels and drug expiration.
- Automate reordering of drugs from suppliers when stock falls below a specified threshold.
- Reporting and Analytics
- Generate reports on sales, inventory levels, and financial performance.
- Provide analytics on drug usage trends and customer purchasing behavior.
- Customer Management
- Maintain a database of customer information and purchase history.
- Manage customer loyalty programs and offer discounts or promotions.
- Supplier Management
- Track supplier information and purchase history.
- Manage supplier contact details and terms of service.
- Expense and Profit Tracking
- Track expenses related to drug purchases and other operational costs.
- Calculate and track profit margins and overall profitability.
- Compliance and Documentation
- Maintain records in compliance with regulatory requirements (e.g., drug control regulations).
- Generate and store necessary documentation for audits and inspections.
Non-Functional Requirements
- Performance
- The system should handle multiple concurrent transactions efficiently.
- Ensure quick response times for user actions and data retrieval.
- Scalability
- The system should be able to scale with the growth of the medical store, including increased inventory and transaction volume.
- Reliability
- Ensure high system availability with minimal downtime.
- Implement backup and recovery procedures to protect data.
- Security
- Protect sensitive data (e.g., patient information, financial transactions) with encryption and secure access controls.
- Ensure compliance with data protection regulations (e.g., HIPAA).
- Usability
- Provide an intuitive and user-friendly interface for store staff and managers.
- Ensure ease of navigation and accessibility features.
- Maintainability
- The system should be easy to update and maintain.
- Provide clear documentation for system administrators and developers.
- Compatibility
- Ensure compatibility with various devices and operating systems.
- Integrate with other systems if necessary (e.g., accounting software).
- Data Integrity
- Ensure accuracy and consistency of data across the system.
- Implement validation checks and error handling mechanisms.
- Support and Documentation
- Provide user manuals and support resources for troubleshooting.
- Offer technical support for system maintenance and issues.
- Auditability
- Maintain logs of system access and changes for auditing purposes.
- Provide audit trails for transactions and inventory modifications.