Functional requirements of Online Medical Store Inventory System with non-functional

Functional Requirements

1. User Management
   • Registration and Login: Allow users (store managers, pharmacists, staff, and administrators) to register, log in, and manage their profiles.
   • Role-Based Access: Define roles and permissions (e.g., admin, inventory manager, pharmacist) with specific access rights.
2. Inventory Management
   • Product Catalog: Maintain a catalog of pharmaceutical products, including details such as drug name, description, dosage, manufacturer, and expiry date.
   • Stock Tracking: Track stock levels in real-time, including quantity on hand, quantity ordered, and quantity reserved.
   • Reorder Alerts: Provide alerts for low stock levels and automate reorder requests based on predefined thresholds.
3. Order Processing
   • Purchase Orders: Allow for the creation, approval, and tracking of purchase orders from suppliers.
   • Order Fulfillment: Manage order fulfillment processes, including picking, packing, and shipping of products to customers.
   • Order History: Maintain a history of all purchase orders, sales orders, and inventory adjustments.
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4. Sales and Billing
   • Sales Transactions: Process sales transactions, including calculation of totals, taxes, and discounts.
   • Billing and Invoicing: Generate and manage invoices for customers and track payment statuses.
   • Payment Integration: Support integration with payment gateways for online payment processing.
5. Supplier Management
   • Supplier Information: Maintain a database of suppliers, including contact details, product offerings, and pricing.
   • Supplier Orders: Track orders placed with suppliers and manage delivery schedules.
6. Reporting and Analytics
   • Inventory Reports: Generate reports on inventory levels, stock movements, and trends.
   • Sales Reports: Provide reports on sales performance, including total sales, revenue, and profitability.
   • Financial Reports: Produce financial reports, including expense tracking and profit/loss statements.
7. Regulatory Compliance
   • Expiry Tracking: Monitor and manage product expiry dates to ensure compliance with regulatory standards.
   • Documentation: Maintain required documentation for regulatory compliance, such as purchase records and batch numbers.
8. Integration with External Systems
   • Pharmacy Management Systems: Integrate with pharmacy management systems for seamless data exchange.
   • Regulatory Databases: Connect with regulatory databases for real-time updates on product approvals and recalls.
9. Communication and Notifications
   • Alerts and Reminders: Send notifications for low stock levels, expiring products, and upcoming orders.
   • Customer Communication: Facilitate communication with customers regarding order status, shipping updates, and product availability.
10. Admin Panel
    • Dashboard: Provide administrators with a dashboard to oversee inventory management, order processing, and system settings.
    • System Configuration: Allow admins to configure system settings, user roles, and permissions.

Non-Functional Requirements

1. Performance
   • Speed: Ensure fast response times for inventory updates, order processing, and report generation.
   • Scalability: Design the system to handle increasing volumes of inventory, transactions, and user activity efficiently.
2. Reliability
   • Availability: Ensure high availability with minimal downtime for users to access and manage inventory.
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   • Error Handling: Implement robust error handling to manage issues and maintain system stability.
3. Security
   • Data Protection: Use encryption and secure protocols to protect sensitive user and inventory data.
   • Authentication and Authorization: Implement strong authentication methods and role-based access control to safeguard user accounts and data.
4. Usability
   • User Interface: Design an intuitive and user-friendly interface for easy navigation and interaction with inventory management features.
   • Accessibility: Ensure the system is accessible to users with disabilities and supports various devices and browsers.
5. Maintainability
   • Code Quality: Develop clean, modular, and well-documented code to facilitate future maintenance and updates.
   • Documentation: Provide comprehensive documentation for users, staff, and administrators.
6. Compliance
   • Regulatory Standards: Ensure compliance with relevant pharmaceutical and inventory management regulations, including data protection laws (e.g., GDPR).
   • Data Privacy: Adhere to data privacy laws to protect user and inventory information.
7. Interoperability
   • Integration Compatibility: Ensure compatibility with other inventory management tools, pharmacy systems, and regulatory databases for seamless data exchange and functionality.
8. Backup and Recovery
   • Data Backup: Implement regular backups to prevent data loss and ensure data integrity.
   • Disaster Recovery: Develop a disaster recovery plan to restore operations in case of major disruptions.