Functional requirements of Online Course Evaluation System with non-functional

Functional Requirements

  1. User Registration and Authentication:
    • Allow users (students, instructors, administrators) to create and manage accounts with role-based access control.
    • Implement secure authentication methods, including password recovery and multi-factor authentication.
  2. Course Evaluation Creation:
    • Enable administrators or authorized users to create and configure course evaluation forms, including questions, rating scales, and open-ended feedback.
    • Support the creation of evaluation forms for individual courses, instructors, and teaching assistants.
  3. Evaluation Distribution:
    • Provide tools for distributing evaluation forms to students, including automatic notifications and reminders.
    • Allow users to complete evaluations online, with options for accessing forms via email links or a dedicated portal.
  4. Feedback Submission:
    • Allow students to submit feedback on courses, instructors, and teaching assistants.
    • Support various types of feedback, including quantitative ratings (e.g., Likert scales) and qualitative comments.
  5. Evaluation Tracking and Management:
    • Track the status of evaluations, including completion rates and pending submissions.
    • Provide tools for managing and updating evaluation forms, distribution lists, and deadlines.
  6. Data Collection and Storage:
    • Collect and securely store evaluation responses, ensuring data integrity and confidentiality.
    • Support data aggregation and anonymization to protect student privacy.
  7. Reporting and Analysis:
    • Generate reports on evaluation results, including summary statistics, trends, and detailed feedback.
    • Provide analytics tools for analyzing course effectiveness, instructor performance, and areas for improvement.
  8. Feedback Review and Action:
    • Allow administrators and instructors to review evaluation results and identify areas for action.
    • Provide tools for tracking follow-up actions and improvements based on feedback.
  9. Customizable Evaluation Forms:
    • Enable customization of evaluation forms to fit different courses, departments, or institutional requirements.
    • Support the addition of new questions, modification of existing ones, and configuration of response options.
  10. User Access and Permissions:
    • Implement role-based access control to restrict or grant permissions based on user roles (e.g., students, instructors, administrators).
    • Allow administrators to manage user roles and permissions.
  11. Integration with Learning Management Systems (LMS):
    • Support integration with LMS platforms for seamless access to courses and student enrollment data.
    • Provide APIs and connectors for synchronizing evaluation data with other educational tools and systems.
  12. Alerts and Notifications:
    • Send notifications and reminders to students for upcoming or incomplete evaluations.
    • Allow users to configure notification preferences and delivery methods (e.g., email, SMS, push notifications).
  13. Data Export and Import:
    • Allow users to export evaluation data, reports, and analytics in various formats (e.g., CSV, Excel, PDF).
    • Support data import for integrating with other systems and tools.

Non-Functional Requirements

  1. Scalability:
    • The system should handle increasing numbers of evaluations, users, and data without performance issues.
    • Support for scaling infrastructure to accommodate growth and peak usage periods.
  2. Performance:
    • Ensure fast and responsive interactions, with quick data retrieval, form submission, and report generation.
    • Optimize performance to handle large volumes of evaluation data and concurrent users efficiently.
  3. Reliability and Availability:
    • Ensure high availability with minimal downtime, supported by redundancy, load balancing, and failover mechanisms.
    • Implement regular backups and disaster recovery procedures to maintain service continuity.
  4. Usability:
    • The user interface should be intuitive and user-friendly, accommodating users with varying levels of technical expertise.
    • Provide a consistent and seamless experience across different devices and platforms.
  5. Security:
    • Implement robust security measures to protect user data, evaluation responses, and sensitive information, including encryption, secure authentication, and access controls.
    • Protect against unauthorized access, data breaches, and cyber threats.
  6. Maintainability:
    • Ensure the system is easy to maintain, with clear documentation, modular design, and support for regular updates and bug fixes.
    • Implement automated monitoring and logging to identify and address issues promptly.
  7. Compliance:
    • Ensure the system complies with relevant regulations and standards, such as data protection laws (e.g., GDPR, CCPA) and educational regulations.
    • Provide features to support auditing, data retention, and regulatory reporting requirements.
  8. Data Integrity and Accuracy:
    • Ensure that all data collected and processed by the system is accurate, consistent, and up-to-date.
    • Implement validation checks and data integrity mechanisms to prevent errors and data corruption.
  9. Localization and Internationalization:
    • Support multiple languages and regional settings to cater to a global user base.
    • Allow easy adaptation of the system to meet local regulations and cultural practices.
  10. Accessibility:
    • Ensure that the system is accessible to users with disabilities, following web accessibility standards (e.g., WCAG).
    • Provide features such as screen reader compatibility, keyboard navigation, and adjustable text sizes.
  11. Privacy and Data Ownership:
    • Ensure that users retain ownership of their data and can easily control, access, and delete their information.
    • Provide transparency regarding data usage, sharing, and storage practices, with clear consent mechanisms.

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