Functional requirements of Online House Renting System with non-functional

Functional Requirements

1. User Registration and Authentication:
   • Allow users (tenants, landlords, administrators) to register and authenticate using email, social media, or third-party authentication services.
   • Implement role-based access control to manage permissions for different user roles (e.g., tenants, landlords, administrators).
2. Property Listings:
   • Enable landlords to create and manage property listings, including details such as property type, location, rental price, features, and photographs.
   • Provide tools for editing, updating, and removing property listings.
3. Property Search and Filtering:
   • Allow tenants to search for properties based on various criteria, such as location, price range, property type, number of bedrooms, and amenities.
   • Implement advanced filtering options and search functionalities to refine search results.
4. Property Details and Viewing:
   • Provide detailed property information, including descriptions, images, floor plans, and virtual tours.
   • Allow tenants to schedule property viewings or request more information from landlords.
5. Application and Screening:
   • Allow tenants to submit rental applications online, including personal details, rental history, and references.
   • Provide tools for landlords to review applications, conduct background checks, and screen potential tenants.
6. Lease Management:
   • Enable landlords and tenants to create, view, and manage lease agreements, including lease terms, rental payments, and renewal options.
   • Provide functionality for electronic signing of lease agreements and document storage.
7. Payment Management:
   • Facilitate online payment of rent and security deposits, including integration with payment gateways for processing transactions.
   • Provide tools for tracking payment history, managing late fees, and generating payment receipts.
8. Communication Tools:
   • Provide messaging and communication tools for tenants and landlords to interact, ask questions, and discuss rental terms.
   • Support for sending and receiving documents and notifications related to rental agreements and property management.
9. Maintenance Requests and Tracking:
   • Allow tenants to submit maintenance requests and track the status of repairs and service requests.
   • Provide tools for landlords to manage and respond to maintenance requests, including assigning tasks to maintenance personnel.
10. Reviews and Ratings:
    • Allow tenants to leave reviews and ratings for properties and landlords based on their rental experiences.
    • Provide landlords with feedback on tenant behavior and property condition.
11. Admin Panel:
    • Include an administrative interface for managing users, property listings, applications, payments, and system settings.
    • Provide tools for monitoring system usage, resolving issues, and ensuring compliance with platform policies.
12. Help and Support Resources:
    • Offer access to help resources, including FAQs, user guides, and support contact options.
    • Provide customer support through various channels, such as email, live chat, or phone.

Non-Functional Requirements

1. Scalability:
   • The system should handle increasing numbers of users, property listings, and transactions without performance issues.
   • Support for scaling infrastructure to accommodate growth and peak usage periods.
2. Performance:
   • Ensure fast and responsive interactions, with quick access to property listings, search results, and communication tools.
   • Optimize performance to handle large datasets and high volumes of concurrent users efficiently.
3. Reliability and Availability:
   • Ensure high availability with minimal downtime, supported by redundancy, load balancing, and failover mechanisms.
   • Implement regular backups and disaster recovery procedures to maintain service continuity.
4. Usability:
   • The user interface should be intuitive and user-friendly, accommodating users with varying levels of technical expertise.
   • Provide a consistent and seamless experience across different devices and platforms.
5. Interoperability:
   • The system should integrate seamlessly with external services, such as payment gateways, background check providers, and property management tools.
   • Support standard APIs and data formats for interoperability and data exchange.
6. Maintainability:
   • Ensure the system is easy to maintain, with clear documentation, modular design, and support for regular updates and bug fixes.
   • Implement automated monitoring and logging to identify and address issues promptly.
7. Compliance:
   • Ensure the system complies with relevant regulations and standards, such as data protection laws (e.g., GDPR) and housing regulations.
   • Provide features to support auditing, data retention, and regulatory reporting requirements.
8. Data Integrity and Accuracy:
   • Ensure that all data collected and processed by the system is accurate, consistent, and up-to-date.
   • Implement validation checks and data integrity mechanisms to prevent errors and data corruption.
9. Localization and Internationalization:
   • Support multiple languages and regional settings to cater to a global user base.
   • Allow easy adaptation of the system to meet local regulations and cultural practices.
10. Accessibility:
    • Ensure that the system is accessible to users with disabilities, following web accessibility standards (e.g., WCAG).
    • Provide features such as screen reader compatibility, keyboard navigation, and adjustable text sizes.
11. Privacy and Data Ownership:
    • Ensure that users retain ownership of their data and can easily control, access, and delete their information.
    • Provide transparency regarding data usage, sharing, and storage practices, with clear consent mechanisms.