Functional requirements of Online Inventory Control System for Retail with non-functional

Functional Requirements

1. User Management:
   • Account Creation: Allow users (e.g., store managers, inventory staff, and administrators) to create accounts using email, social media, or mobile numbers.
   • Profile Management: Users can manage their profiles, including roles, permissions, and contact information.
   • Authentication & Authorization: Secure login/logout functionality with role-based access control (e.g., manager, staff, admin).
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2. Inventory Management:
   • Product Catalog: Maintain a detailed catalog of products, including categories, descriptions, prices, and images.
   • Stock Tracking: Track stock levels for each product, including quantities on hand, in transit, and reserved.
   • Stock Adjustments: Allow for manual adjustments of stock levels (e.g., for damage, loss, or spoilage).
   • Reorder Alerts: Set thresholds for automatic reorder alerts when stock levels fall below a specified limit.
3. Order Management:
   • Purchase Orders: Create and manage purchase orders for replenishing inventory from suppliers.
   • Order Tracking: Track the status of purchase orders from creation to delivery.
   • Sales Orders: Process and manage sales orders, including updating inventory levels as sales are made.
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4. Supplier Management:
   • Supplier Profiles: Maintain profiles for suppliers, including contact information, terms, and historical performance.
   • Supplier Communication: Allow for communication and order placement with suppliers directly through the system.
5. Reporting and Analytics:
   • Inventory Reports: Generate reports on stock levels, turnover rates, and inventory valuation.
   • Sales Reports: Provide insights into sales performance, including trends and top-selling products.
   • Order Reports: Generate reports on purchase and sales orders, including status and historical data.
6. Barcode Scanning:
   • Barcode Integration: Integrate with barcode scanners to facilitate quick and accurate stock entry and retrieval.
   • Barcode Generation: Generate barcodes for new products and print labels.
7. Integration with Point of Sale (POS):
   • POS Integration: Integrate with POS systems to synchronize sales transactions and inventory updates in real time.
8. Notifications and Alerts:
   • Stock Alerts: Notify users of low stock levels, upcoming expirations, or discrepancies.
   • Order Status Updates: Send notifications for order confirmations, shipping updates, and delivery status.
9. Multi-Location Support:
   • Multiple Warehouses: Support inventory management across multiple store locations or warehouses.
   • Location Transfers: Facilitate the transfer of stock between locations.
10. Data Import/Export:
    • Data Import: Allow for importing inventory data from external sources (e.g., spreadsheets, ERP systems).
    • Data Export: Enable exporting of inventory data and reports for external use.
11. Security and Compliance:
    • Audit Trails: Maintain logs of inventory transactions, adjustments, and user activities.
    • Compliance: Ensure adherence to industry regulations and standards for inventory management.
12. User Interface:
    • Dashboard: Provide an intuitive dashboard for quick access to key metrics, reports, and tasks.
    • Search and Filter: Implement robust search and filtering options for easy product and order management.

Non-Functional Requirements

1. Performance:
   • Speed: Ensure fast load times and quick response times for inventory queries, updates, and reporting.
   • Scalability: The system should handle increasing numbers of products, orders, and users efficiently.
2. Security:
   • Data Protection: Implement encryption and secure storage for sensitive inventory and financial data.
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   • Compliance: Adhere to data protection regulations (e.g., GDPR, CCPA) and industry standards.
   • Access Control: Implement role-based access control to prevent unauthorized access to inventory data and system functions.
3. Usability:
   • User Interface: Design an intuitive and user-friendly interface for all user roles, including inventory staff, managers, and administrators.
   • Accessibility: Ensure the platform is accessible to users with disabilities, following WCAG guidelines.
4. Reliability:
   • Uptime: Aim for high availability with minimal downtime to ensure continuous access to the system.
   • Backup and Recovery: Implement regular backups and a disaster recovery plan to protect data and ensure business continuity.
5. Maintainability:
   • Code Quality: Maintain clean, well-documented code to facilitate easy updates and maintenance.
   • Modularity: Design the system in a modular way to allow for easy addition of new features and updates.
6. Compatibility:
   • Cross-Browser Support: Ensure compatibility with major web browsers (e.g., Chrome, Firefox, Safari, Edge).
   • Mobile Responsiveness: The platform should be fully functional on various mobile devices and screen sizes.
7. Localization:
   • Multilingual Support: Provide the platform in multiple languages if serving a diverse user base.
   • Regional Customization: Allow for region-specific content, currencies, and tax calculations.
8. Analytics and Reporting:
   • Data Insights: Provide actionable insights into inventory performance, sales trends, and supplier efficiency.
   • Custom Reporting: Allow administrators to generate and customize reports based on specific criteria.