Account Creation: Allow users (e.g., store managers, inventory staff, and administrators) to create accounts using email, social media, or mobile numbers.
Profile Management: Users can manage their profiles, including roles, permissions, and contact information.
Authentication & Authorization: Secure login/logout functionality with role-based access control (e.g., manager, staff, admin).
Inventory Management:
Product Catalog: Maintain a detailed catalog of products, including categories, descriptions, prices, and images.
Stock Tracking: Track stock levels for each product, including quantities on hand, in transit, and reserved.
Stock Adjustments: Allow for manual adjustments of stock levels (e.g., for damage, loss, or spoilage).
Reorder Alerts: Set thresholds for automatic reorder alerts when stock levels fall below a specified limit.
Order Management:
Purchase Orders: Create and manage purchase orders for replenishing inventory from suppliers.
Order Tracking: Track the status of purchase orders from creation to delivery.
Sales Orders: Process and manage sales orders, including updating inventory levels as sales are made.
Supplier Management:
Supplier Profiles: Maintain profiles for suppliers, including contact information, terms, and historical performance.
Supplier Communication: Allow for communication and order placement with suppliers directly through the system.
Reporting and Analytics:
Inventory Reports: Generate reports on stock levels, turnover rates, and inventory valuation.
Sales Reports: Provide insights into sales performance, including trends and top-selling products.
Order Reports: Generate reports on purchase and sales orders, including status and historical data.
Barcode Scanning:
Barcode Integration: Integrate with barcode scanners to facilitate quick and accurate stock entry and retrieval.
Barcode Generation: Generate barcodes for new products and print labels.
Integration with Point of Sale (POS):
POS Integration: Integrate with POS systems to synchronize sales transactions and inventory updates in real time.
Notifications and Alerts:
Stock Alerts: Notify users of low stock levels, upcoming expirations, or discrepancies.
Order Status Updates: Send notifications for order confirmations, shipping updates, and delivery status.
Multi-Location Support:
Multiple Warehouses: Support inventory management across multiple store locations or warehouses.
Location Transfers: Facilitate the transfer of stock between locations.
Data Import/Export:
Data Import: Allow for importing inventory data from external sources (e.g., spreadsheets, ERP systems).
Data Export: Enable exporting of inventory data and reports for external use.
Security and Compliance:
Audit Trails: Maintain logs of inventory transactions, adjustments, and user activities.
Compliance: Ensure adherence to industry regulations and standards for inventory management.
User Interface:
Dashboard: Provide an intuitive dashboard for quick access to key metrics, reports, and tasks.
Search and Filter: Implement robust search and filtering options for easy product and order management.
Non-Functional Requirements
Performance:
Speed: Ensure fast load times and quick response times for inventory queries, updates, and reporting.
Scalability: The system should handle increasing numbers of products, orders, and users efficiently.
Security:
Data Protection: Implement encryption and secure storage for sensitive inventory and financial data.
Compliance: Adhere to data protection regulations (e.g., GDPR, CCPA) and industry standards.
Access Control: Implement role-based access control to prevent unauthorized access to inventory data and system functions.
Usability:
User Interface: Design an intuitive and user-friendly interface for all user roles, including inventory staff, managers, and administrators.
Accessibility: Ensure the platform is accessible to users with disabilities, following WCAG guidelines.
Reliability:
Uptime: Aim for high availability with minimal downtime to ensure continuous access to the system.
Backup and Recovery: Implement regular backups and a disaster recovery plan to protect data and ensure business continuity.
Maintainability:
Code Quality: Maintain clean, well-documented code to facilitate easy updates and maintenance.
Modularity: Design the system in a modular way to allow for easy addition of new features and updates.
Compatibility:
Cross-Browser Support: Ensure compatibility with major web browsers (e.g., Chrome, Firefox, Safari, Edge).
Mobile Responsiveness: The platform should be fully functional on various mobile devices and screen sizes.
Localization:
Multilingual Support: Provide the platform in multiple languages if serving a diverse user base.
Regional Customization: Allow for region-specific content, currencies, and tax calculations.
Analytics and Reporting:
Data Insights: Provide actionable insights into inventory performance, sales trends, and supplier efficiency.
Custom Reporting: Allow administrators to generate and customize reports based on specific criteria.
