Functional requirements of Online Job Application System with non-functional

Functional Requirements

1. User Management
   • User Registration and Login: Allow job seekers and recruiters to register, log in, and manage their accounts.
   • Role-Based Access: Define roles such as job seekers, recruiters, and administrators, with specific permissions and access controls.
   • Profile Management: Enable users to update personal information, resumes, cover letters, and job preferences.
   Advertisement
2. Job Posting and Management
   • Job Listings: Allow recruiters to create and publish job postings, including details such as job title, description, requirements, and location.
   • Job Editing and Deletion: Enable recruiters to edit or delete job postings as needed.
   • Job Categories and Tags: Categorize job postings with relevant tags and categories for better searchability.
3. Application Management
   • Job Application: Allow job seekers to apply for positions by submitting their resumes, cover letters, and other required documents.
   • Application Tracking: Provide a system for recruiters to track and manage job applications, including status updates (e.g., reviewed, interviewed, rejected).
   • Application History: Allow job seekers to view their application history and the status of each application.
   Advertisement
4. Search and Filtering
   • Job Search: Provide functionality for job seekers to search for jobs based on criteria such as keywords, location, industry, and job type.
   • Filtering Options: Enable users to filter search results by various parameters, such as salary range, experience level, and company.
5. Resume and Document Management
   • Resume Upload: Allow job seekers to upload resumes and other relevant documents.
   • Document Parsing: Provide functionality to parse and extract key information from resumes for better search and match accuracy.
6. Notifications and Alerts
   • Application Confirmation: Send confirmation emails or SMS messages to job seekers upon successful submission of applications.
   • Job Alerts: Allow job seekers to set up job alerts for new postings that match their criteria.
   • Status Updates: Notify job seekers and recruiters about updates to application status, interview scheduling, and other relevant events.
7. Interview Scheduling
   • Scheduling Interface: Provide tools for recruiters and job seekers to schedule and manage interviews.
   • Calendar Integration: Integrate with calendar applications to facilitate scheduling and avoid conflicts.
8. Reporting and Analytics
   • Application Metrics: Generate reports on the number of applications, application sources, and conversion rates.
   • Recruitment Analytics: Provide insights into the effectiveness of job postings, candidate sourcing, and hiring processes.
   • User Activity Reports: Track user activity and engagement within the system.
9. Integration
   • Applicant Tracking System (ATS) Integration: Integrate with ATS platforms for seamless management of job applications and candidate tracking.
   • HR Systems Integration: Integrate with HR systems for smooth onboarding and candidate management.
   • Job Board Integration: Allow posting to and retrieval of job listings from external job boards and recruitment platforms.
10. Security and Privacy
    • Data Protection: Implement measures to secure sensitive user data, including encryption for resumes and personal information.
    • Access Control: Ensure that only authorized personnel can access or modify sensitive application data.

Non-Functional Requirements

1. Performance
   • Response Time: Ensure quick response times for search queries, application submissions, and page loading.
   • Scalability: Design the system to handle increasing numbers of users, job postings, and applications without performance degradation.
   Advertisement
2. Reliability
   • Uptime: Aim for high system availability with minimal downtime (e.g., 99.9% uptime).
   • Error Handling: Implement robust error detection and recovery mechanisms to maintain system stability.
3. Security
   • Data Encryption: Use encryption to protect data during transmission and storage, especially for sensitive user information.
   • Authentication and Authorization: Implement strong authentication and authorization measures to prevent unauthorized access.
   • Compliance: Adhere to relevant regulations and standards for data protection, such as GDPR or CCPA.
4. Usability
   • User Interface: Design an intuitive and user-friendly interface for both job seekers and recruiters.
   • Accessibility: Ensure the system is accessible to users with disabilities, complying with standards such as WCAG (Web Content Accessibility Guidelines).
5. Compatibility
   • Device Compatibility: Ensure the system is accessible across various devices, including desktops, tablets, and smartphones.
   • Browser Compatibility: Support major web browsers to accommodate different user preferences.
6. Maintainability
   • Code Quality: Develop clean, well-documented code to facilitate maintenance and future updates.
   • Modular Design: Use a modular architecture to allow for easy enhancements and scalability.
7. Backup and Recovery
   • Data Backup: Implement regular automated backups to prevent data loss and ensure data integrity.
   • Disaster Recovery: Develop and test a disaster recovery plan to restore system functionality in case of major failures.
8. Support and Documentation
   • Help Desk: Provide support through helpdesk tickets, live chat, or email.
   • Documentation: Offer comprehensive user guides, system manuals, and troubleshooting documentation.
9. Scalability
   • System Growth: Design the system to accommodate future expansion, including additional features, users, and job postings.
   • Load Handling: Ensure the system can manage varying loads and peak usage times effectively.