Functional requirements of Online Project Management Tool with non-functional
Functional Requirements
- User Management
- Registration and Login: Users should be able to register, log in, and manage their profiles.
- Role Management: Define roles and permissions (e.g., project managers, team members, clients) with specific access rights.
- Project Creation and Management
- Project Setup: Allow users to create new projects, define project goals, scope, and timelines.
- Project Details: Include project details such as descriptions, milestones, deadlines, and resources.
- Task Management
- Task Creation: Users should be able to create, assign, and manage tasks within projects.
- Task Tracking: Track the progress of tasks, set deadlines, and update statuses (e.g., to-do, in progress, completed).
- Subtasks: Support the creation of subtasks to break down complex tasks.
- Team Collaboration
- Communication Tools: Provide features for team communication, such as messaging, comments, and file sharing.
- Notifications: Notify team members about task updates, deadlines, and project changes.
- Resource Management
- Resource Allocation: Allocate resources (e.g., team members, equipment) to tasks and track their utilization.
- Availability Tracking: Track the availability and workload of team members.
- Time Tracking
- Time Logging: Allow users to log hours worked on tasks and projects.
- Timesheets: Provide timesheet management and approval workflows.
- Document Management
- File Storage: Enable users to upload, store, and manage project-related documents.
- Version Control: Track changes and versions of documents to maintain an audit trail.
- Project Reporting and Analytics
- Progress Reports: Generate reports on project progress, task completion, and team performance.
- Dashboards: Provide visual dashboards with key project metrics and performance indicators.
- Budget Management
- Cost Tracking: Track project expenses and compare them with the budget.
- Budget Planning: Set and manage budgets for projects and track financial performance.
- Integrations
- Third-Party Integrations: Integrate with other tools and services (e.g., email, calendar, CRM, accounting software) for enhanced functionality.
- Permission and Access Control
- Access Rights: Define and manage user access levels to ensure data security and privacy.
- Task Dependencies and Scheduling
- Gantt Charts: Visualize project timelines and task dependencies using Gantt charts.
- Scheduling: Support scheduling of tasks and milestones with automatic updates.
Non-Functional Requirements
- Performance
- Speed: Ensure fast response times for loading projects, updating tasks, and generating reports.
- Scalability: Design the system to handle an increasing number of users, projects, and tasks efficiently.
- Reliability
- Availability: Ensure high availability with minimal downtime and reliable access to the system.
- Error Handling: Implement robust error handling and recovery mechanisms to maintain system stability.
- Security
- Data Protection: Use encryption and secure protocols to protect sensitive project and user data.
- Authentication and Authorization: Implement strong authentication methods and role-based access control to protect data and functionality.
- Usability
- User Interface: Design an intuitive and user-friendly interface for ease of use and navigation.
- Accessibility: Ensure the system is accessible to users with disabilities and supports various devices and browsers.
- Maintainability
- Code Quality: Develop clean, modular, and well-documented code to facilitate maintenance and updates.
- Documentation: Provide comprehensive user and system documentation.
- Compliance
- Regulatory Standards: Ensure compliance with relevant regulations and industry standards, such as data protection laws (e.g., GDPR).
- Interoperability
- Integration Compatibility: Ensure compatibility with other systems and tools for seamless integration and data exchange.
- Backup and Recovery
- Data Backup: Implement regular backups to prevent data loss and ensure data integrity.
- Disaster Recovery: Develop a disaster recovery plan to restore operations in case of major disruptions.