Functional requirements of Online Real Estate Management System with non-functional

Functional Requirements

1. User Management:
   • Account Creation: Allow users to create accounts for property owners, managers, tenants, and potential buyers or renters using email, social media, or mobile numbers.
   • Profile Management: Users can manage and update their profiles, including personal information, contact details, and preferences.
   • Role Management: Support different user roles with varying access levels and permissions (e.g., owner, manager, tenant, buyer, admin).
   Advertisement
2. Property Listings:
   • Property Details: Allow users to list properties with details such as location, size, type, amenities, and images.
   • Search and Filter: Enable users to search and filter properties based on criteria such as location, price, type, and availability.
   • Map Integration: Provide a map view for users to see property locations and surrounding areas.
3. Property Management:
   • Property Maintenance: Manage and track property maintenance requests, including scheduling and service tracking.
   • Inspection Reports: Allow for the creation and management of inspection reports for property condition assessments.
   • Document Storage: Store and manage property-related documents such as lease agreements, inspection reports, and maintenance records.
   Advertisement
4. Tenant Management:
   • Application Processing: Enable potential tenants to apply for rental properties online, including submission of required documents and background checks.
   • Lease Management: Track and manage lease agreements, including start and end dates, rent amounts, and terms.
   • Rent Collection: Facilitate online rent payments through various methods and track payment histories.
5. Lease and Rental Agreements:
   • Agreement Creation: Allow for the creation and management of lease agreements, including automated generation of documents.
   • Renewals and Terminations: Handle lease renewals, terminations, and updates to lease terms.
   • E-Signatures: Support electronic signatures for lease agreements and other documents.
6. Financial Management:
   • Income and Expenses: Track and manage income (e.g., rent payments) and expenses (e.g., maintenance costs).
   • Invoicing and Receipts: Generate and send invoices and receipts for rent and other charges.
   • Financial Reports: Provide financial reports, including income statements, balance sheets, and expense summaries.
7. Communication:
   • Messaging System: Provide a messaging system for communication between property managers, tenants, and property owners.
   • Notifications: Send notifications for important events such as lease renewals, maintenance updates, and payment reminders.
8. Admin Panel:
   • Dashboard: A central dashboard for administrators to manage users, properties, leases, financial transactions, and system settings.
   • User Management: Admins can add, remove, or modify user accounts and roles.
   • System Configuration: Allow admins to configure system settings, including property management rules, rent structures, and user permissions.
9. Reporting and Analytics:
   • Operational Reports: Generate reports on operational metrics such as occupancy rates, maintenance costs, and rent collection efficiency.
   • Custom Reports: Allow administrators to generate and customize reports based on specific criteria and metrics.
10. Integration with External Systems:
    • Public Data Sources: Integrate with public data sources for property information, market trends, and demographic data.
    • Third-Party Services: Optionally integrate with third-party services for additional features such as advertising, payment processing, or tenant screening.

Non-Functional Requirements

1. Performance:
   • Speed: Ensure fast load times for the platform, quick response times for property searches and financial transactions.
   Advertisement
   • Scalability: The system should handle increasing numbers of users, properties, and transactions without performance degradation.
2. Security:
   • Data Protection: Implement robust encryption and secure storage for sensitive user data, including personal, financial, and property information.
   • Access Control: Enforce role-based access controls to prevent unauthorized access to data and system features.
   • Transaction Security: Securely handle all financial transactions and sensitive interactions.
3. Usability:
   • User Interface: Design an intuitive and user-friendly interface for property management, tenant interaction, and financial transactions.
   • Accessibility: Ensure the platform is accessible to users with disabilities, following WCAG guidelines.
4. Reliability:
   • Uptime: Aim for high availability with minimal downtime to ensure continuous access to the system and services.
   • Backup and Recovery: Implement regular backups and a disaster recovery plan to protect data and ensure business continuity.
5. Maintainability:
   • Code Quality: Maintain clean, well-documented code to facilitate easy updates and maintenance.
   • Modularity: Design the system in a modular way to allow for easy addition of new features and updates.
6. Compatibility:
   • Cross-Browser Support: Ensure compatibility with major web browsers (e.g., Chrome, Firefox, Safari, Edge).
   • Mobile Responsiveness: The platform should be fully functional on various mobile devices and screen sizes.
7. Localization:
   • Multilingual Support: Provide the platform in multiple languages if serving a diverse user base.
   • Regional Customization: Allow for region-specific content, compliance, and system configurations.
8. Analytics and Reporting:
   • Data Insights: Provide actionable insights into property management performance, financial metrics, and user engagement.
   • Custom Reporting: Allow administrators to generate and customize reports based on specific criteria.