Account Creation: Allow users to create and manage accounts for members, coaches, administrators, and staff using email, phone numbers, or other identifiers.
Profile Management: Users can manage their profiles, including personal information, contact details, and roles within the club.
Role Management: Support different user roles with varying access levels and permissions (e.g., admin, coach, player, parent).
Membership Management:
Member Registration: Enable members to register for the club, including capturing personal details, contact information, and membership type.
Member Profiles: Maintain detailed profiles for each member, including contact information, membership status, and participation history.
Renewal and Cancellation: Allow members to renew or cancel their memberships online, including handling payments and updating records.
Event Scheduling and Management:
Event Creation: Enable the creation and management of club events, including practices, matches, tournaments, and social gatherings.
Event Scheduling: Provide tools for scheduling events, including setting dates, times, and locations.
Event Registration: Allow members to register for events, view event details, and receive notifications about upcoming events.
Team and Player Management:
Team Creation: Support the creation and management of teams within the club, including assigning coaches and players.
Player Tracking: Track player statistics, performance, and participation in matches and events.
Roster Management: Manage team rosters, including player assignments, substitutions, and lineup changes.
Communication Tools:
Notifications: Send automatic notifications and reminders for events, practice sessions, and membership renewals.
Messaging: Provide an internal messaging system for communication between members, coaches, and administrators.
Announcements: Post club-wide announcements and updates, such as changes to schedules or important news.
Performance Tracking and Reporting:
Performance Metrics: Track and display performance metrics for teams and individual players, including statistics and achievements.
Reports: Generate reports on team and player performance, attendance, and event participation.
Custom Reports: Allow administrators to create and customize reports based on specific criteria and needs.
Financial Management:
Payment Processing: Handle payments for membership fees, event registrations, and other club-related transactions.
Financial Reporting: Generate financial reports, including income and expenditure, to support budgeting and financial planning.
Expense Tracking: Track and manage expenses related to events, equipment, and other club activities.
Equipment and Facility Management:
Inventory Management: Manage the club’s equipment inventory, including tracking usage and maintenance.
Facility Booking: Allow members to book facilities (e.g., gym, courts) for practices or events, including scheduling and availability management.
Integration with External Systems:
Payment Gateways: Integrate with payment gateways for processing online transactions securely.
Social Media: Optionally integrate with social media platforms for sharing updates and engaging with the community.
Security and Compliance:
Data Protection: Implement measures to protect personal and financial data in compliance with data protection regulations (e.g., GDPR, CCPA).
Access Control: Enforce role-based access controls to restrict access to sensitive data and system features.
Non-Functional Requirements
Performance:
Speed: Ensure fast load times for the platform, quick response times for member actions, and real-time updates for scheduling and notifications.
Scalability: The system should handle increasing numbers of users, members, and events without performance degradation.
Reliability:
Uptime: Aim for high availability with minimal downtime to ensure continuous access to the system.
Backup and Recovery: Implement regular backups and a disaster recovery plan to protect user data and system configurations.
Security:
Data Encryption: Implement encryption for sensitive data and secure communication between the platform and users.
Authentication: Use secure authentication methods (e.g., two-factor authentication) to protect user accounts.
Access Control: Enforce role-based access controls to prevent unauthorized access to data and system features.
Maintainability:
Code Quality: Maintain clean, well-documented code to facilitate easy updates and maintenance.
Modularity: Design the system in a modular way to allow for easy addition of new features and updates.
Compatibility:
Cross-Browser Support: Ensure compatibility with major web browsers (e.g., Chrome, Firefox, Safari, Edge).
Mobile Responsiveness: The platform should be fully functional on various mobile devices and screen sizes.
Usability:
User Interface: Design an intuitive and user-friendly interface for easy management of members, events, and communications.
Accessibility: Ensure the platform is accessible to users with disabilities, following WCAG guidelines.
Localization:
Multilingual Support: Provide the platform in multiple languages if serving a diverse user base.
Regional Customization: Allow for region-specific content, compliance, and system configurations.
Analytics and Reporting:
Data Insights: Provide actionable insights into member engagement, event participation, and financial performance.
Custom Reporting: Allow administrators to generate and customize reports based on specific criteria and needs.
