Account Creation: Allow users to create and manage accounts using email, phone numbers, or single sign-on (SSO) integrations.
Profile Management: Users can update personal information, manage roles, and adjust account settings.
Role Management: Support different user roles with varying access levels and permissions (e.g., admin, manager, team member).
Task Creation and Management:
Task Creation: Enable users to create tasks with details such as title, description, due date, priority, and attachments.
Subtasks: Allow tasks to be broken down into subtasks to manage complex workflows.
Task Assignment: Assign tasks to users or teams with specific deadlines and priorities.
Task Status Tracking: Track and update the status of tasks (e.g., to-do, in-progress, completed, on hold).
Task Organization:
Task Lists and Projects: Organize tasks into lists or projects for better management and visibility.
Labels and Tags: Use labels or tags to categorize and filter tasks based on various criteria.
Due Dates and Reminders: Set due dates and automatic reminders for upcoming tasks and deadlines.
Collaboration Tools:
Comments and Notes: Enable users to add comments and notes to tasks for collaboration and communication.
File Attachments: Support file attachments for tasks to share relevant documents or resources.
Notifications: Send notifications for task updates, comments, and deadlines to keep users informed.
Task Tracking and Reporting:
Progress Tracking: Provide tools for tracking task progress and completion status.
Activity Logs: Maintain logs of task activities and changes for accountability and audit purposes.
Reports and Analytics: Generate reports on task performance, project progress, and team productivity. Allow users to customize reports based on specific criteria.
Search and Filtering:
Search Functionality: Implement a search feature to find tasks quickly based on keywords, tags, or other attributes.
Filtering: Provide filters to view tasks by status, priority, due date, assignee, or other criteria.
Integration with External Systems:
Calendar Integration: Integrate with calendar applications to sync tasks and deadlines.
Third-Party Tools: Integrate with other productivity tools and platforms (e.g., project management software, email clients).
Task Management Features:
Recurring Tasks: Support the creation of recurring tasks with customizable frequency.
Task Dependencies: Manage task dependencies to ensure tasks are completed in the correct order.
Time Tracking: Optionally include time tracking features to log hours spent on tasks.
Security and Compliance:
Data Protection: Implement data protection measures in compliance with relevant regulations (e.g., GDPR, CCPA).
Access Control: Enforce role-based access controls to restrict access to tasks and project information.
User Support:
Help Resources: Provide user guides, FAQs, and tutorials to assist users in navigating and using the system.
Support Channels: Offer support through channels such as email, chat, or phone for user assistance.
Non-Functional Requirements
Performance:
Speed: Ensure fast load times for the platform, quick response times for task updates, and real-time synchronization of task data.
Scalability: The system should handle increasing numbers of users, tasks, and projects without performance degradation.
Reliability:
Uptime: Aim for high availability with minimal downtime to ensure continuous access to the task management system.
Backup and Recovery: Implement regular backups and a disaster recovery plan to protect data and ensure business continuity.
Security:
Data Encryption: Implement encryption for sensitive data to protect user information and task details.
Authentication: Use secure authentication methods (e.g., two-factor authentication) to protect user accounts.
Access Control: Enforce role-based access controls to prevent unauthorized access to tasks and project information.
Maintainability:
Code Quality: Maintain clean, well-documented code to facilitate easy updates and maintenance.
Modularity: Design the system in a modular way to allow for easy addition of new features and updates.
Compatibility:
Cross-Browser Support: Ensure compatibility with major web browsers (e.g., Chrome, Firefox, Safari, Edge).
Mobile Responsiveness: The platform should be fully functional on various mobile devices and screen sizes.
Usability:
User Interface: Design an intuitive and user-friendly interface for creating, managing, and tracking tasks.
Accessibility: Ensure the platform is accessible to users with disabilities, following WCAG guidelines.
Localization:
Multilingual Support: Provide the platform in multiple languages if serving a diverse user base.
Regional Customization: Allow for region-specific content and compliance requirements.
Analytics and Reporting:
Data Insights: Provide actionable insights into task performance, project progress, and team productivity.
Custom Reporting: Allow users to generate and customize reports based on specific criteria and needs.
