Functional requirements of Online Time Tracking System with non-functional

Functional Requirements

1. User Management:
   • User Registration & Authentication: Allow users to create accounts, log in, and recover forgotten passwords.
   • Role-Based Access Control: Define different roles (e.g., Admin, Manager, Employee) with varying permissions.
   • Profile Management: Users should be able to view and update their profile information.
2. Time Tracking:
   • Manual Time Entry: Allow users to manually log their work hours.
   • Automatic Time Tracking: Provide options for automatic time logging based on predefined rules or activity monitoring.
   • Timer Function: Include a stopwatch feature for users to start and stop time tracking.
3. Time Reporting:
   • Timesheets: Generate and manage timesheets showing worked hours, overtime, and breaks.
   • Reports: Generate customizable reports (daily, weekly, monthly) and export them in various formats (e.g., PDF, Excel).
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4. Project and Task Management:
   • Project Creation: Users should be able to create and manage projects.
   • Task Assignment: Allow tasks to be assigned to specific users or teams within projects.
   • Time Allocation: Track time spent on individual tasks and projects.
5. Notifications and Alerts:
   • Reminders: Send reminders for pending time entries or upcoming deadlines.
   • Alerts: Notify users of unusual activity or errors in time logging.
6. Integration:
   • Third-Party Integrations: Integrate with other tools (e.g., project management software, payroll systems) for seamless data exchange.
   • API Access: Provide APIs for custom integrations and extensions.
7. Admin Features:
   • User Management: Admins should be able to create, edit, and delete user accounts.
   • Audit Logs: Maintain logs of user activity and system changes for auditing purposes.
8. Data Management:
   • Backup and Restore: Implement data backup and restore functionalities to protect against data loss.
   • Data Export/Import: Allow users to export and import data in different formats.

Non-Functional Requirements

1. Performance:
   • Scalability: The system should handle an increasing number of users and data without performance degradation.
   • Response Time: Ensure quick response times for user interactions, such as time entry and report generation.
2. Reliability:
   • Availability: The system should have high availability, ideally with minimal downtime.
   • Error Handling: Implement robust error handling and recovery mechanisms.
3. Security:
   • Data Protection: Ensure sensitive data is encrypted and secure.
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   • Access Control: Implement strong authentication and authorization mechanisms to protect user data.
   • Compliance: Adhere to relevant data protection regulations (e.g., GDPR, CCPA).
4. Usability:
   • User Interface: Provide an intuitive and user-friendly interface for ease of use.
   • Accessibility: Ensure the system is accessible to users with disabilities, following guidelines like WCAG.
5. Maintainability:
   • Code Quality: Maintain high code quality and adhere to best practices for easy maintenance and updates.
   • Documentation: Provide comprehensive documentation for users and developers.
6. Support:
   • Help and Support: Offer user support through various channels (e.g., chat, email) and provide a knowledge base or help center.
7. Compatibility:
   • Cross-Browser Support: Ensure compatibility with major web browsers (e.g., Chrome, Firefox, Safari).
   • Mobile Responsiveness: Design the system to be responsive and functional on mobile devices.
8. Backup and Recovery:
   • Regular Backups: Schedule regular backups of data to prevent data loss.
   • Recovery Procedures: Implement procedures for restoring data and system functionality in case of failure.