Registration & Authentication: Enable users to register, log in, and recover passwords. Support multi-factor authentication for enhanced security.
Profile Management: Users (students, faculty, staff, admins) should be able to manage their profiles, including personal details, roles, and contact information.
Role-Based Access Control: Define roles (e.g., Student, Faculty, Admin, Registrar) with specific permissions and access levels.
Student Enrollment and Registration:
Course Registration: Allow students to enroll in and register for courses each semester.
Class Scheduling: Provide tools for students to view class schedules and select courses based on availability.
Waitlist Management: Manage waitlists for full courses and notify students when a spot becomes available.
Course Management:
Course Creation: Enable faculty to create and manage course details, including syllabus, prerequisites, and materials.
Course Catalog: Maintain a catalog of available courses, including descriptions, credit hours, and instructor information.
Grade Submission: Allow faculty to submit grades and feedback for student assignments and exams.
Academic Records:
Transcript Generation: Provide tools for students and administrators to generate official transcripts and academic records.
Grade Tracking: Track and display students’ grades, attendance, and academic progress.
Degree Audits: Perform audits to ensure students meet graduation requirements and track progress towards degrees.
Scheduling and Timetabling:
Class Scheduling: Allow administrators to schedule classes and manage classroom assignments.
Examination Scheduling: Schedule and manage examination periods, including room allocations and proctoring.
Event Management: Manage academic and extracurricular events, including seminars, workshops, and club meetings.
Communication and Collaboration:
Messaging System: Provide an internal messaging system for communication between students, faculty, and administration.
Discussion Forums: Facilitate discussion forums for each course where students and instructors can collaborate and share ideas.
Announcements: Allow admins and faculty to post announcements and updates to students.
Financial Management:
Fee Payment: Enable students to view and pay tuition and other fees online.
Financial Aid Management: Manage financial aid applications, scholarships, and grants.
Invoice Generation: Generate and manage invoices for tuition and other charges.
Library Management:
Catalog Search: Allow students and faculty to search for and access library resources, including books, journals, and electronic media.
Borrowing System: Manage the borrowing and return of library items.
Resource Requests: Allow users to request resources not available in the library’s catalog.
Administrative Tools:
Reporting and Analytics: Provide tools for generating reports on student performance, course evaluations, and financial status.
Data Management: Allow admins to manage user data, course information, and institutional records.
Compliance Monitoring: Ensure compliance with academic standards and regulatory requirements.
Integration:
Third-Party Systems: Integrate with third-party systems such as financial aid services, email providers, and learning management systems (LMS).
APIs: Provide APIs for integration with other academic or administrative systems.
Non-Functional Requirements
Performance:
Scalability: Ensure the system can handle increasing numbers of users, courses, and data efficiently.
Response Time: Maintain quick response times for searches, data entry, and user interactions.
Reliability:
Availability: Achieve high availability with minimal downtime to ensure continuous access to the system.
Fault Tolerance: Implement fault tolerance mechanisms to handle system failures and ensure uninterrupted service.
Security:
Data Encryption: Ensure encryption of data in transit and at rest to protect sensitive information.
Access Control: Implement robust authentication and authorization mechanisms to protect user accounts and data.
Compliance: Adhere to relevant data protection regulations, such as GDPR or CCPA.
Usability:
User Interface: Design an intuitive and user-friendly interface for ease of navigation and operation.
Accessibility: Ensure the system is accessible to users with disabilities, following guidelines such as WCAG.
Maintainability:
Code Quality: Follow best coding practices and maintain high-quality code to facilitate updates and maintenance.
Documentation: Provide comprehensive documentation for users and developers, including user guides and system documentation.
Support:
Customer Service: Offer timely and effective support through various channels, such as live chat, email, and phone.
Help Center: Maintain a knowledge base or help center with FAQs, guides, and troubleshooting information.
Compatibility:
Cross-Browser Support: Ensure compatibility with major web browsers (e.g., Chrome, Firefox, Safari).
Mobile Responsiveness: Design the system to be fully functional on mobile devices, providing a seamless experience across platforms.
Backup and Recovery:
Regular Backups: Implement regular backups of data to prevent loss in case of system failures.
Recovery Procedures: Establish procedures for data recovery and system restoration.
Integration:
Interoperability: Ensure the system can integrate seamlessly with other institutional systems and services.
API Flexibility: Provide flexible APIs to accommodate various integration needs.
Data Quality:
Accuracy: Ensure the accuracy and reliability of academic records, course information, and user data.
Timeliness: Provide timely updates to reflect current information on courses, schedules, and academic progress.
