Registration & Authentication: Allow administrators, teachers, parents, and students to create accounts, log in, and manage passwords. Support multi-factor authentication for added security.
Role-Based Access: Provide different roles with specific permissions (e.g., Administrator, Teacher, Parent, Admin Staff) and functionalities based on their responsibilities.
Student Management:
Enrollment: Enable the enrollment of new students, including capturing personal details, emergency contacts, and medical information.
Student Records: Maintain comprehensive records for each student, including academic progress, attendance history, and behavioral notes.
Class Assignments: Assign students to classes or groups based on age, developmental stage, or other criteria.
Attendance Tracking:
Daily Attendance: Record and manage daily attendance for each student, including reasons for absences and tardiness.
Attendance Reports: Generate reports on student attendance patterns, including trends and statistics.
Schedule Management:
Class Scheduling: Create and manage class schedules, including lessons, activities, and breaks.
Event Management: Schedule and manage special events, parent-teacher meetings, and extracurricular activities.
Curriculum and Lesson Planning:
Curriculum Management: Define and manage curricula, including learning objectives, subjects, and materials.
Lesson Planning: Allow teachers to create and manage lesson plans, including daily activities, educational goals, and resources.
Communication Tools:
Parent Communication: Provide tools for communication between teachers and parents, such as messaging, announcements, and notifications.
Internal Communication: Facilitate communication among staff members through internal messaging, forums, or collaboration tools.
Health and Safety:
Medical Records: Maintain records of student medical information, including allergies, medications, and emergency contacts.
Incident Reporting: Allow for the reporting and management of incidents or accidents involving students.
Financial Management:
Fee Management: Manage tuition fees, payments, and invoices. Track fee payments and outstanding balances.
Expense Tracking: Track and manage operational expenses, including supplies and staff salaries.
Reporting and Analytics:
Student Reports: Generate reports on student progress, attendance, and behavioral observations.
Financial Reports: Provide reports on revenue, expenses, and financial performance.
Operational Reports: Generate reports on overall school operations, including staff performance and resource utilization.
Administrative Tools:
Document Management: Store and manage important documents, such as enrollment forms, policy manuals, and certificates.
System Configuration: Allow administrators to configure system settings, including user roles, permissions, and system preferences.
Non-Functional Requirements
Performance:
Scalability: Ensure the system can handle increasing numbers of students, staff, and records efficiently.
Response Time: Maintain quick response times for data retrieval, updates, and user interactions.
Reliability:
High Availability: Achieve high availability with minimal downtime to ensure continuous access to the system.
Fault Tolerance: Implement mechanisms to handle system failures and ensure uninterrupted service.
Security:
Data Encryption: Ensure encryption of sensitive data, including student records, financial information, and communication, both in transit and at rest.
Access Control: Use robust authentication and authorization mechanisms to protect user accounts and data.
Compliance: Adhere to relevant data protection regulations (e.g., GDPR, CCPA) to ensure privacy and security.
Usability:
User Interface: Design an intuitive and user-friendly interface for easy navigation, data entry, and reporting.
Training and Support: Provide training materials and support to help users understand and effectively use the system.
Maintainability:
Code Quality: Maintain high code quality and follow best practices to facilitate system updates and maintenance.
Documentation: Provide comprehensive documentation for users and administrators, including user manuals, system guides, and API documentation.
Support:
Customer Service: Offer timely and effective support through various channels, such as live chat, email, and phone.
Help Center: Maintain a knowledge base or help center with FAQs, guides, and troubleshooting information.
Compatibility:
Cross-Browser Support: Ensure compatibility with major web browsers (e.g., Chrome, Firefox, Safari).
Mobile Responsiveness: Design the system to be fully functional on mobile devices, providing a seamless experience across platforms.
Backup and Recovery:
Regular Backups: Implement regular backups of data, including student records, attendance data, and financial information, to prevent loss.
Recovery Procedures: Establish procedures for data recovery and system restoration to handle data loss or corruption.
Integration:
Interoperability: Ensure the system can integrate seamlessly with other educational tools, third-party services, and government databases.
API Flexibility: Provide flexible APIs to accommodate various integration needs with external systems and applications.
Data Quality:
Accuracy: Ensure the accuracy and reliability of student records, financial data, and reporting.
Timeliness: Provide timely updates to reflect current student information, attendance, and system performance.
