Functional requirements of Project Management System with non-functional
Functional Requirements
- Project Planning and Scheduling
- Allow users to create and define projects, including project objectives, scope, timelines, and deliverables.
- Provide tools for creating and managing project schedules with tasks, milestones, and dependencies.
- Support Gantt charts, Kanban boards, and other visual scheduling tools.
- Task Management
- Enable task creation, assignment, and tracking within projects.
- Allow task prioritization, categorization, and status updates.
- Support task dependencies and relationships.
- Resource Management
- Track and manage project resources, including team members, equipment, and materials.
- Allocate resources to tasks and monitor their utilization and availability.
- Provide tools for managing resource assignments, workload, and capacity.
- Budget and Cost Management
- Create and manage project budgets, including tracking costs, expenses, and financial forecasts.
- Handle budget adjustments, change orders, and cost overruns.
- Provide financial reports and cost analysis.
- Document Management
- Store and manage project-related documents, such as contracts, reports, and plans.
- Support document versioning, sharing, and collaboration.
- Implement search and retrieval features for documents.
- Collaboration and Communication
- Facilitate communication among project team members, stakeholders, and clients.
- Provide tools for messaging, discussions, and document sharing.
- Integrate with email and other communication tools.
- Risk Management
- Identify, assess, and manage project risks.
- Track risk status, mitigation plans, and risk response actions.
- Provide tools for risk reporting and monitoring.
- Reporting and Analytics
- Generate reports on project progress, performance, and resource utilization.
- Provide analytics tools for tracking key performance indicators (KPIs), milestones, and deliverables.
- Allow customizable reporting based on project needs.
- Time Tracking
- Track time spent on tasks and projects by team members.
- Provide tools for logging hours, timesheets, and time reporting.
- Integrate with payroll and billing systems if necessary.
- Client and Stakeholder Management
- Manage client and stakeholder information, including contact details and project requirements.
- Track client feedback, requests, and approvals.
- Facilitate client and stakeholder communication and engagement.
- Change Management
- Handle project change requests, including evaluation, approval, and implementation.
- Track changes to project scope, schedule, and budget.
- Provide tools for managing change logs and impact assessments.
- Project Integration
- Integrate with other business systems and tools, such as CRM, ERP, and email platforms.
- Provide APIs and data exchange standards for seamless integration.
- User Management and Access Control
- Manage user accounts, roles, and permissions.
- Implement role-based access controls for different project features and data.
- Provide tools for managing user access and security settings.
- Compliance and Quality Management
- Ensure adherence to project standards, regulations, and quality requirements.
- Implement quality control processes and documentation.
- Track compliance with industry standards and project specifications.
Non-Functional Requirements
- Performance
- Ensure fast response times for project data access, task updates, and report generation.
- Handle high volumes of data and concurrent user activity efficiently.
- Scalability
- Support the addition of new projects, users, and features as the system grows.
- Scale to accommodate increasing data volumes, user traffic, and project complexity.
- Reliability
- Ensure high system availability with minimal downtime, especially during critical project phases.
- Implement backup and recovery procedures to protect data and ensure business continuity.
- Security
- Protect project and user data with encryption, secure access controls, and regular security updates.
- Implement measures to prevent unauthorized access, data breaches, and security vulnerabilities.
- Usability
- Provide an intuitive and user-friendly interface for managing projects, tasks, and resources.
- Ensure ease of navigation, data entry, and information retrieval for users with varying levels of technical expertise.
- Maintainability
- Design the system for easy updates, maintenance, and troubleshooting.
- Provide clear documentation for system administrators and support personnel.
- Compatibility
- Ensure compatibility with various devices (e.g., desktops, tablets, smartphones) and web browsers.
- Support different operating systems and platforms to ensure a consistent user experience.
- Data Integrity
- Ensure accuracy and consistency of project data, budgets, and resource information.
- Implement validation checks and error-handling mechanisms to maintain data quality.
- Support and Documentation
- Provide comprehensive user manuals, help guides, and support resources for troubleshooting and training.
- Offer technical support for system issues and maintenance.
- Auditability
- Maintain logs of system activity, user interactions, and data changes for auditing purposes.
- Provide audit trails for project management, financial transactions, and compliance.