Functional requirements of Recruitment Management System with non-functional

Functional Requirements

1. User Management
   • Registration and Authentication: Users (e.g., recruiters, hiring managers, candidates) can create accounts and log in securely.
   • Role-Based Access Control: Different user roles (e.g., admin, recruiter, interviewer) have specific permissions and access levels.
   • Profile Management: Users can manage their personal information, including updating contact details and preferences.
2. Job Posting and Management
   • Job Creation: Recruiters can create and manage job postings, including job title, description, requirements, and location.
   • Job Approval Workflow: Implement a workflow for job postings that may require approval from higher authorities before being published.
   • Job Listing: Display active job postings with filtering and search capabilities for candidates.
3. Application Management
   • Application Submission: Candidates can apply for jobs by submitting their resumes and cover letters.
   • Application Tracking: Track the status of applications through various stages (e.g., submitted, under review, interviewed, rejected).
   • Resume Parsing: Automatically extract and categorize relevant information from resumes.
4. Candidate Management
   • Candidate Profiles: Create and manage candidate profiles, including personal information, resumes, and application history.
   • Communication: Enable communication between recruiters and candidates through the system (e.g., email, messages).
   • Interview Scheduling: Schedule and manage interviews, including sending invitations and reminders.
5. Interview and Evaluation
   • Interview Scheduling: Schedule interviews with candidates and track interview status.
   • Evaluation Forms: Provide tools for interviewers to submit evaluation feedback and ratings.
   • Collaboration: Allow team members to collaborate on candidate evaluations and decision-making.
6. Reporting and Analytics
   • Recruitment Metrics: Generate reports on various recruitment metrics such as time-to-fill, cost-per-hire, and source of hire.
   • Candidate Analytics: Analyze data related to candidate pipelines, sources, and application trends.
   • Custom Reports: Allow users to create custom reports based on specific criteria.
7. Workflow and Automation
   • Recruitment Workflow: Define and automate recruitment workflows for different roles or positions.
   • Notifications and Alerts: Send automated notifications and alerts to users for key events (e.g., application received, interview scheduled).
8. Integration
   • HRIS Integration: Integrate with Human Resource Information Systems (HRIS) for seamless data transfer.
   • Job Boards Integration: Post jobs to various external job boards and social media platforms.
   • Email Integration: Sync with email systems for seamless communication and tracking.
9. Compliance and Data Management
   • Data Privacy: Ensure compliance with data protection regulations (e.g., GDPR, CCPA) regarding candidate information.
   • Audit Trails: Maintain logs of user actions and changes to ensure accountability and traceability.

Non-Functional Requirements

1. Performance
   • Response Time: Ensure quick response times for user actions and data retrieval (e.g., under 2 seconds for searches).
   • Scalability: The system should handle increasing volumes of job postings, applications, and users without performance issues.
2. Reliability
   • Uptime: Ensure high availability of the system with minimal downtime (e.g., 99.9% uptime).
   • Data Integrity: Maintain the accuracy and consistency of data across the system.
3. Security
   • Data Protection: Implement strong data protection measures, including encryption and secure storage.
   • Authentication and Authorization: Use secure authentication mechanisms and enforce role-based access control.
   • Compliance: Adhere to relevant data protection and privacy regulations.
4. Usability
   • User Interface: Design an intuitive and user-friendly interface for recruiters, candidates, and administrators.
   • Accessibility: Ensure the system is accessible to users with disabilities, following accessibility standards (e.g., WCAG).
5. Maintainability
   • Code Quality: Maintain high-quality, well-documented code to facilitate future updates and troubleshooting.
   • Documentation: Provide comprehensive user and technical documentation, including user guides and system manuals.
6. Availability
   • Backup and Recovery: Implement regular data backups and establish procedures for data recovery in case of system failures.
   • Failover: Ensure the system has failover capabilities to switch to backup systems or servers if necessary.
7. Portability
   • Cross-Platform Compatibility: Ensure the system works across various devices and operating systems, including desktops, tablets, and mobile devices.
8. Supportability
   • Technical Support: Provide mechanisms for users to obtain technical support and resolve issues.
   • Error Reporting: Include functionality for users to report bugs or issues and track their resolution.