Functional requirements of Recruitment Portal with non-functional

Functional Requirements

1. User Management
   • Account Creation and Login: Allow users to create and log in to accounts as employers, job seekers, or administrators.
   • Profile Management: Enable users to create and update their profiles, including personal information, resumes, and job preferences for job seekers, and company details for employers.
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   • Role-Based Access Control: Implement role-based access to define permissions for different user roles (e.g., job seekers, employers, administrators).
2. Job Posting and Management
   • Job Posting: Allow employers to create and post job listings with details such as job title, description, requirements, location, and salary.
   • Job Listing Management: Provide functionality for employers to edit, update, or remove job listings.
   • Job Search and Filtering: Enable job seekers to search for jobs based on criteria such as keywords, location, job type, and salary. Implement filtering options to refine search results.
3. Application Process
   • Apply for Jobs: Allow job seekers to apply for job listings by submitting their resumes, cover letters, and other required documents.
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   • Application Tracking: Provide a mechanism for employers to track and manage job applications, including reviewing resumes, scheduling interviews, and communicating with candidates.
   • Application Status Updates: Notify job seekers of changes in their application status, such as application receipt, interview scheduling, or offer rejections.
4. Resume and Profile Management
   • Resume Upload: Allow job seekers to upload and update their resumes in various formats (e.g., PDF, DOCX).
   • Profile Building: Enable job seekers to build and maintain comprehensive profiles, including work experience, education, skills, and certifications.
   • Resume Parsing: Support automatic parsing of resumes to extract relevant information and populate user profiles.
5. Communication and Collaboration
   • Messaging System: Provide an internal messaging system for communication between job seekers and employers.
   • Interview Scheduling: Allow employers and candidates to schedule and manage interviews, including calendar integrations and reminders.
6. Reporting and Analytics
   • Job Statistics: Generate reports on job postings, applications, and candidate activities.
   • Performance Metrics: Provide analytics on recruitment performance, including time-to-hire, source of candidates, and conversion rates.
7. Integration
   • Job Board Integration: Integrate with external job boards and social media platforms to post job listings and attract candidates.
   • Applicant Tracking System (ATS) Integration: Allow integration with existing ATS for seamless application management.
8. Admin Functionality
   • User Management: Enable administrators to manage user accounts, including creating, updating, and deleting accounts.
   • System Monitoring: Provide tools for monitoring system performance, usage, and security.
9. Security and Compliance
   • Data Protection: Implement measures to protect sensitive user data, including encryption and secure storage.
   • Compliance: Ensure compliance with relevant regulations and standards, such as GDPR for data protection and privacy.

Non-Functional Requirements

1. Performance
   • Response Time: Ensure that the portal responds quickly to user interactions, such as job searches and application submissions (e.g., under 2 seconds for most operations).
   • Scalability: The system should handle increasing numbers of users, job postings, and applications without performance degradation.
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2. Reliability
   • Uptime: Ensure high system availability with minimal downtime (e.g., 99.9% uptime).
   • Error Handling: Implement robust error handling and recovery mechanisms to manage system failures and ensure continuous operation.
3. Security
   • Data Encryption: Encrypt sensitive data, including personal information and application details, both in transit and at rest.
   • Authentication and Authorization: Use secure authentication methods and role-based access control to protect user accounts and data.
   • Data Privacy: Ensure compliance with data protection regulations (e.g., GDPR) to safeguard user privacy.
4. Usability
   • User Interface: Design an intuitive and user-friendly interface that facilitates easy navigation and interaction for all user roles.
   • Help and Support: Provide comprehensive help resources, including user guides, tutorials, and customer support channels.
5. Maintainability
   • Code Quality: Write high-quality, well-documented code to facilitate system maintenance, updates, and troubleshooting.
   • Documentation: Provide detailed documentation for users, administrators, and developers, including operational procedures, technical specifications, and troubleshooting guides.
6. Availability
   • Backup and Recovery: Implement regular data backups and establish procedures for recovering data in case of system failures or data loss.
   • Failover: Ensure the system has failover capabilities to switch to backup systems or servers if necessary.
7. Portability
   • Cross-Platform Compatibility: Ensure the system is compatible with various devices and operating systems used by users, including desktops, tablets, and mobile devices.
8. Supportability
   • Technical Support: Provide mechanisms for obtaining technical support and resolving issues, including help desks, online resources, and customer service.
   • Error Reporting: Include functionality for reporting and tracking issues or bugs within the system.