User Roles and Permissions: Define roles such as students, teachers, administrators, parents, and support staff, each with specific permissions and access levels.
User Registration and Authentication: Allow users to register, log in, and securely manage their accounts.
Profile Management: Enable users to view and update their personal information, contact details, and preferences.
Student Management:
Enrollment: Manage student enrollment, including registration, admission, and class assignment.
Student Records: Maintain detailed student profiles with academic history, personal information, attendance records, and medical information.
Student Transfer: Handle student transfers between classes or schools, including updating records and managing transitions.
Class and Curriculum Management:
Class Scheduling: Create and manage class schedules, including assigning teachers and classrooms.
Curriculum Management: Define and manage curriculum details, including subjects, lesson plans, and course materials.
Timetable Generation: Automatically generate timetables for students and teachers based on schedules and availability.
Attendance Management:
Daily Attendance: Record and manage student attendance for each class, including tracking absences and tardiness.
Attendance Reports: Generate reports on attendance patterns and statistics for students, classes, and teachers.
Grading and Assessment:
Grade Entry: Allow teachers to enter and update student grades and assessment results.
Report Cards: Generate and distribute report cards or transcripts with grades, comments, and overall performance.
Progress Tracking: Track and analyze student performance over time, including test scores, assignments, and project evaluations.
Communication:
Announcements: Send school-wide or class-specific announcements and updates to students, parents, and staff.
Messaging: Provide messaging features for communication between teachers, students, and parents.
Notifications: Send notifications about important events, deadlines, and academic performance.
Fee Management:
Fee Structure: Define and manage school fee structures, including tuition, extracurricular activities, and other charges.
Billing and Payment: Generate and manage invoices, process payments, and track fee collection.
Fee Reports: Generate reports on fee payments, outstanding balances, and financial records.
Library Management:
Book Catalog: Manage and maintain a catalog of library books and resources.
Check-In/Check-Out: Track book check-ins and check-outs, including overdue notices and fines.
Library Reports: Generate reports on book usage, inventory, and library activities.
Extracurricular Activities:
Activity Management: Manage extracurricular activities, including clubs, sports, and events.
Enrollment: Allow students to enroll in and track their participation in extracurricular activities.
Event Scheduling: Schedule and manage school events, including activities, competitions, and parent-teacher meetings.
Reporting and Analytics:
Academic Reports: Generate reports on student performance, attendance, and academic progress.
Administrative Reports: Provide reports on school operations, fee collection, and staff performance.
Data Analysis: Analyze data to identify trends, make informed decisions, and improve school operations.
Security and Compliance:
Data Protection: Implement measures to protect sensitive student and staff data, including compliance with data protection regulations.
Access Control: Ensure proper access control based on user roles and permissions.
Non-Functional Requirements
Performance:
Response Time: Ensure the system has fast response times for user interactions, data retrieval, and report generation.
Scalability: The system should handle increasing numbers of users, students, and data as the school grows.
Reliability:
Availability: Maintain high system availability with minimal downtime to ensure continuous access.
Fault Tolerance: Implement mechanisms to handle system failures and ensure continuity of operations.
Usability:
User Interface: Design a user-friendly interface that is intuitive and easy to navigate for students, teachers, and administrators.
Accessibility: Ensure the system is accessible to users with disabilities, following accessibility standards (e.g., WCAG).
Security:
Data Encryption: Encrypt sensitive data, including personal and academic information, to protect it from unauthorized access.
Authentication and Authorization: Implement strong authentication mechanisms and role-based access control to secure the system.
Compliance: Adhere to relevant data protection regulations (e.g., GDPR, FERPA) to ensure privacy and security.
Maintainability:
Code Quality: Ensure high-quality, well-documented code to facilitate maintenance, updates, and troubleshooting.
System Updates: Support regular updates and patches to address bugs, security vulnerabilities, and feature enhancements.
Compatibility:
Cross-Platform Support: Ensure the system is compatible with various operating systems and devices (e.g., desktops, tablets, smartphones).
Browser Compatibility: Ensure the web-based interface works across major web browsers (e.g., Chrome, Firefox, Safari).
Backup and Recovery:
Data Backup: Implement regular backups of system data to prevent loss and ensure data integrity.
Disaster Recovery: Develop a disaster recovery plan to restore operations quickly in case of major disruptions or data loss.
Legal and Compliance:
Privacy Policy: Clearly state privacy policies and terms of service to comply with legal requirements and build user trust.
Regulatory Compliance: Ensure the system complies with educational regulations, data protection laws, and other relevant standards.
