Allow users to register and authenticate as students, faculty, or administrators using secure methods.
Implement role-based access control to define permissions for different user roles (e.g., students, teachers, admins).
Student Enrollment and Registration:
Enable students to enroll in courses, view available classes, and register for new academic terms.
Provide functionalities for course selection, schedule management, and add/drop classes.
Course Management:
Allow faculty to create and manage course offerings, including details such as course description, syllabus, schedule, and prerequisites.
Provide tools for managing course materials, assignments, and exams.
Academic Records Management:
Maintain student academic records, including grades, transcripts, attendance, and progress reports.
Allow students and authorized personnel to access and update academic records.
Grading and Assessment:
Provide tools for faculty to enter and manage grades, including assignment scores, exam results, and final grades.
Support for various grading methods, such as letter grades, percentage scores, and pass/fail evaluations.
Attendance Tracking:
Enable faculty to track student attendance for each class session and generate attendance reports.
Provide tools for students to view their attendance records and notifications for absences.
Academic Advising and Counseling:
Support academic advising by allowing advisors to view student records, track academic progress, and provide recommendations.
Enable students to schedule advising appointments and communicate with their advisors.
Timetable and Schedule Management:
Allow students and faculty to view and manage class schedules, including course timings, exam dates, and academic calendar events.
Provide tools for resolving scheduling conflicts and updating timetable changes.
Communication and Notifications:
Provide messaging tools for communication between students, faculty, and administrators.
Send automated notifications for important events, such as enrollment deadlines, grade postings, and schedule changes.
Library Management:
Integrate with library systems to allow students to search for and borrow library materials.
Provide tools for managing book reservations, due dates, and fines.
Fee Management:
Support the management of student fees, including tuition, fines, and other charges.
Provide functionalities for fee payment, invoicing, and tracking payment history.
Reporting and Analytics:
Generate reports and analytics on student performance, course enrollment, attendance, and other academic metrics.
Provide insights for administrators to assess academic performance and identify trends.
User Management and Permissions:
Allow administrators to manage user accounts, roles, and permissions.
Provide options for setting up different access levels and permissions based on user roles and responsibilities.
Integration with External Systems:
Support integration with external systems such as learning management systems (LMS), library databases, and financial systems.
Provide APIs or data exchange mechanisms for interoperability with other applications.
Data Security and Privacy:
Implement encryption for data at rest and in transit to protect student and academic information.
Ensure compliance with data protection regulations and provide features for managing data access and consent.
Non-Functional Requirements
Scalability:
The system should handle increasing numbers of users, courses, and records without performance issues.
Support for scaling infrastructure to accommodate growth and peak usage periods.
Performance:
Ensure fast and responsive interactions, with quick access to records, grading, and reports.
Optimize performance to handle high volumes of concurrent users and data processing efficiently.
Reliability and Availability:
Ensure high availability with minimal downtime, supported by redundancy, load balancing, and failover mechanisms.
Implement regular backups and disaster recovery procedures to maintain service continuity.
Usability:
The user interface should be intuitive and user-friendly, accommodating users with varying levels of technical expertise.
Provide a consistent and seamless experience across different devices and platforms.
Interoperability:
The system should integrate seamlessly with other educational tools and systems, such as LMS and library management systems.
Support standard APIs and data formats for interoperability and data exchange.
Maintainability:
Ensure the system is easy to maintain, with clear documentation, modular design, and support for regular updates and bug fixes.
Implement automated monitoring and logging to identify and address issues promptly.
Compliance:
Ensure the system complies with relevant regulations and standards, such as FERPA (Family Educational Rights and Privacy Act) and local data protection laws.
Provide features to support auditing, data retention, and regulatory reporting requirements.
Data Integrity and Accuracy:
Ensure that all data collected and processed by the system is accurate, consistent, and up-to-date.
Implement validation checks and data integrity mechanisms to prevent errors and data corruption.
Localization and Internationalization:
Support multiple languages and regional settings to cater to a diverse user base.
Allow easy adaptation of the system to meet local regulations and cultural practices.
Accessibility:
Ensure that the system is accessible to users with disabilities, following web accessibility standards (e.g., WCAG).
Provide features such as screen reader compatibility, keyboard navigation, and adjustable text sizes.
Privacy and Data Ownership:
Ensure that users retain ownership of their data and can easily control, access, and delete their information.
Provide transparency regarding data usage, sharing, and storage practices, with clear consent mechanisms.
