Functional requirements of Student Attendance Monitoring System with non-functional

Functional Requirements

1. User Authentication and Authorization
   • Secure Login: Provide secure registration, login, and account management for students, teachers, and administrators.
   • Role-Based Access: Implement role-based access controls to manage permissions for different system features (e.g., student access, teacher functions, admin capabilities).
2. Attendance Tracking
   • Real-Time Tracking: Record and track student attendance in real-time using methods such as manual entry, biometric systems, RFID, or online check-ins.
   • Class and Subject Management: Allow teachers to manage attendance for different classes and subjects.
3. Absence Management
   • Absence Recording: Record and manage student absences, including reasons for absence (e.g., sick leave, personal reasons).
   • Leave Requests: Allow students to request leave and provide documentation (e.g., medical certificates) for extended absences.
4. Attendance Reporting
   • Daily and Periodic Reports: Generate reports on daily attendance, monthly summaries, and specific periods.
   • Attendance Statistics: Provide statistical insights into attendance patterns, including average attendance rates and frequency of absences.
   Advertisement
5. Notifications and Alerts
   • Absence Alerts: Send notifications to parents or guardians about student absences or tardiness.
   • Reminder Notifications: Notify students and teachers about upcoming classes, schedule changes, or attendance-related issues.
6. Integration with Academic Records
   • Academic Records Integration: Integrate attendance data with academic records to provide a comprehensive view of student performance and attendance.
   • Grade Correlation: Correlate attendance with academic performance to identify potential impacts on grades.
7. User Interface and Experience
   • Dashboard: Provide an intuitive dashboard for students, teachers, and administrators to view and manage attendance records.
   • Interactive Features: Allow users to interact with and manage their attendance data, including viewing historical records and generating custom reports.
8. Data Export and Import
   • Export Data: Support exporting attendance data to various formats (e.g., CSV, Excel) for external analysis and reporting.
   • Import Data: Allow importing data from other systems or legacy formats.
9. Compliance and Security
   • Data Security: Implement robust data security measures to protect student information and attendance records.
   • Regulatory Compliance: Ensure compliance with educational regulations and data protection laws (e.g., GDPR, FERPA).
10. Reporting and Analytics
    • Custom Reports: Generate custom reports on attendance trends, student performance, and class participation.
    • Analytics Tools: Provide tools for analyzing attendance data and identifying patterns or issues.

Non-Functional Requirements

1. Performance
   • Real-Time Processing: Ensure the system can handle and process real-time attendance data efficiently.
   • Fast Response Times: Provide quick response times for data retrieval, attendance recording, and report generation.
2. Scalability
   • Data Scalability: Scale the system to accommodate increasing amounts of attendance data and user interactions.
   • User Scalability: Support a growing number of students, teachers, and administrators.
3. Availability
   • High Availability: Ensure high availability with minimal downtime (e.g., 99.9% uptime).
   Advertisement
   • Disaster Recovery: Implement disaster recovery and backup solutions to protect data and ensure continuity.
4. Security
   • Data Protection: Secure user data and attendance records through encryption and secure access controls.
   • Compliance: Adhere to data protection regulations and best practices for educational data security.
5. Usability
   • User Interface: Design an intuitive and user-friendly interface for ease of navigation and interaction.
   • Customization: Provide options for users to customize their dashboards and reports according to their needs.
6. Compatibility
   • Cross-Platform Support: Ensure compatibility with various devices (e.g., desktops, tablets, mobile phones) and operating systems.
   • Integration: Integrate seamlessly with other educational tools and systems.
7. Maintainability
   • Modular Design: Maintain a modular and well-documented codebase to facilitate updates and maintenance.
   • Automated Testing: Implement automated testing and continuous integration practices to ensure system stability.
8. Reliability
   • Error Handling: Provide robust error handling and recovery mechanisms to minimize system errors and downtime.
   • Monitoring: Implement monitoring tools to detect and address issues proactively.
9. Compliance
   • Regulatory Compliance: Ensure compliance with relevant educational regulations and data protection standards.
   • Data Privacy: Adhere to data privacy regulations and best practices.
10. Efficiency
    • Resource Optimization: Optimize resource usage (e.g., memory, processing power) to ensure efficient operation and cost-effectiveness.
    • Data Processing: Implement efficient data processing and storage practices.