Functional requirements of Student Information Management System with non-functional

Functional Requirements

1. User Authentication and Authorization
   • Secure Login: Provide secure registration, login, and account management for students, teachers, administrators, and parents.
   • Role-Based Access: Implement role-based access controls to manage permissions for different system features based on user roles (e.g., student, teacher, admin).
2. Student Enrollment and Registration
   • Enrollment Management: Manage student enrollment processes, including initial registration, class assignment, and course selection.
   • Registration Records: Maintain detailed records of student registrations, including personal information, contact details, and enrollment status.
3. Academic Records Management
   • Grades and Transcripts: Record and manage student grades, transcripts, and academic achievements.
   • Course Management: Track student course enrollments, course progress, and completion status.
4. Attendance Tracking
   • Attendance Records: Record and manage student attendance for classes, including absences and tardiness.
   • Attendance Reports: Generate reports on attendance patterns, including daily, weekly, and monthly summaries.
5. Student Profile Management
   • Personal Information: Manage and update student personal information, including contact details, addresses, and emergency contacts.
   • Academic History: Maintain a history of academic performance, extracurricular activities, and awards.
6. Parent and Guardian Access
   • Access to Information: Provide access for parents or guardians to view student progress, attendance, and academic records.
   • Communication Tools: Enable communication between parents and teachers through the system.
7. Reporting and Analytics
   • Custom Reports: Generate custom reports on student performance, attendance, and academic progress.
   • Analytics Tools: Provide tools for analyzing student data, identifying trends, and generating insights.
8. Fee Management
   • Fee Records: Manage student fee records, including tuition fees, payments, and outstanding balances.
   • Invoice Generation: Generate and track invoices for student fees and payments.
9. Timetable Management
   • Class Schedules: Create and manage class schedules, including course timings, teacher assignments, and classroom allocations.
   • Student Timetables: Provide students with access to their class schedules and timetable information.
10. Notifications and Alerts
    • Automated Notifications: Send automated notifications to students, parents, and teachers about important events, deadlines, and updates.
    • Alert System: Provide alerts for academic performance issues, attendance concerns, and fee payment reminders.
11. Document Management
    • Document Storage: Store and manage student-related documents such as admission forms, certificates, and identification.
    • Document Access: Provide access to important documents for students, parents, and administrators.
12. Integration with External Systems
    • Integration: Integrate with other educational tools and systems, such as learning management systems (LMS) and library management systems.
    • Data Exchange: Support data exchange with external systems for seamless data flow and consistency.

Non-Functional Requirements

1. Performance
   • Efficiency: Ensure the system can handle large volumes of student data and user interactions efficiently.
   • Response Times: Provide quick response times for data retrieval, updates, and report generation.
2. Scalability
   • Data Scalability: Scale the system to accommodate growing amounts of student data and user activity.
   • User Scalability: Support a growing number of users, including students, teachers, and administrators.
3. Availability
   • High Availability: Ensure high availability with minimal downtime (e.g., 99.9% uptime).
   • Disaster Recovery: Implement disaster recovery and backup solutions to protect data and ensure system continuity.
4. Security
   • Data Protection: Secure student and administrative data through encryption and secure access controls.
   • Compliance: Adhere to data protection regulations and standards (e.g., GDPR, FERPA) to ensure privacy and security.
5. Usability
   • User Interface: Design an intuitive and user-friendly interface for ease of use and navigation.
   • Accessibility: Ensure the system is accessible to users with disabilities and provides a consistent user experience.
6. Compatibility
   • Cross-Platform Support: Ensure compatibility with various devices (e.g., desktops, tablets, mobile phones) and operating systems.
   • Integration: Integrate seamlessly with other educational tools and systems.
7. Maintainability
   • Modular Design: Maintain a modular and well-documented codebase to facilitate updates and maintenance.
   • Automated Testing: Implement automated testing and continuous integration practices to ensure system stability.
8. Reliability
   • Error Handling: Provide robust error handling and recovery mechanisms to minimize system errors and downtime.
   • Monitoring: Implement monitoring tools to detect and address issues proactively.
9. Compliance
   • Regulatory Compliance: Ensure compliance with relevant educational regulations and data protection standards.
   • Data Privacy: Adhere to data privacy regulations and best practices.
10. Efficiency
    • Resource Optimization: Optimize resource usage (e.g., memory, processing power) to ensure efficient operation and cost-effectiveness.
    • Data Processing: Implement efficient data processing and storage practices.