Functional requirements of Student Information System with non-functional

Functional Requirements

1. User Management
   • User Accounts: Allow creation and management of user accounts for students, faculty, and administrators.
   • Authentication: Implement secure login and logout functionalities, including password management and two-factor authentication.
   • Role-Based Access: Assign roles and permissions to users (e.g., student, teacher, admin) to control access to different functionalities.
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2. Student Enrollment and Registration
   • Course Enrollment: Enable students to register for courses, view available courses, and manage their course schedules.
   • Class Scheduling: Provide tools for scheduling classes and managing course timetables.
   • Waitlist Management: Manage waitlists for courses that are full, allowing students to join waitlists and be notified if a spot becomes available.
3. Academic Records Management
   • Grades Management: Allow faculty to input, update, and manage grades for students.
   • Transcripts: Generate and manage student transcripts, including academic performance and course completion history.
   • Attendance Tracking: Track and record student attendance for each course and generate attendance reports.
4. Student Profile Management
   • Personal Information: Manage and update student profiles, including personal details, contact information, and emergency contacts.
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   • Academic History: Maintain records of academic history, including previous enrollments, completed courses, and academic achievements.
5. Faculty and Staff Management
   • Faculty Profiles: Create and manage profiles for faculty members, including their contact information, teaching assignments, and academic qualifications.
   • Staff Profiles: Manage profiles for administrative and support staff, including their roles and responsibilities.
6. Course Management
   • Course Creation: Allow administrators to create and manage course details, including course descriptions, prerequisites, and credit hours.
   • Syllabus Management: Provide tools for creating and updating course syllabi and distributing them to students.
7. Communication and Notifications
   • Announcements: Enable administrators and faculty to post announcements and updates to students.
   • Email and Messaging: Provide internal messaging and email functionalities for communication between students, faculty, and administrators.
   • Notifications: Send automated notifications for important events, deadlines, and system updates.
8. Reporting and Analytics
   • Academic Reports: Generate reports on student performance, attendance, and enrollment statistics.
   • Custom Reports: Allow users to create custom reports based on specific criteria and export data for analysis.
9. Integration and Data Export
   • Integration with External Systems: Integrate with external systems such as library management, financial systems, or learning management systems (LMS).
   • Data Export: Provide functionality for exporting data related to students, courses, and academic records for reporting and analysis.
10. Security and Compliance
    • Data Protection: Implement measures to protect sensitive student information and ensure compliance with data protection regulations (e.g., FERPA, GDPR).
    • Audit Trails: Maintain audit trails of user activities and changes made within the system for accountability and security.

Non-Functional Requirements

1. Performance
   • Response Time: Ensure fast response times for system operations, such as login, data retrieval, and report generation (e.g., under 2 seconds for most operations).
   • Scalability: The system should handle increasing numbers of users and data without performance degradation.
2. Reliability
   • Uptime: Ensure high system availability with minimal downtime (e.g., 99.9% uptime).
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   • Error Handling: Implement robust error handling and recovery mechanisms to manage system failures and maintain data integrity.
3. Security
   • Data Protection: Protect sensitive student and academic data through encryption and secure storage.
   • Authentication and Authorization: Use secure authentication methods and role-based access control to manage user access and permissions.
   • Compliance: Ensure the system complies with relevant data protection regulations and privacy laws.
4. Usability
   • User Interface: Design an intuitive and user-friendly interface for navigating the system, managing data, and performing administrative tasks.
   • Accessibility: Ensure the system is accessible to users with disabilities, following accessibility standards (e.g., WCAG).
5. Maintainability
   • Code Quality: Write high-quality, well-documented code to facilitate system maintenance and updates.
   • Documentation: Provide comprehensive documentation for users and administrators, including user guides, technical manuals, and troubleshooting guides.
6. Availability
   • Backup and Recovery: Implement regular data backups and establish procedures for data recovery in case of system failures or data loss.
   • Failover: Ensure the system has failover capabilities to switch to backup systems or servers if necessary.
7. Portability
   • Cross-Platform Compatibility: Ensure the system is compatible with various devices and operating systems used by users, including desktops, tablets, and mobile devices.
8. Supportability
   • Technical Support: Provide mechanisms for users to obtain support and resolve issues, including help desks, online resources, and customer service.
   • Error Reporting: Include functionality for users to report issues or bugs and track their resolution.