Functional requirements of Student Management System with non-functional

Functional Requirements

1. User Authentication and Authorization
   • Allow students, teachers, and administrators to create accounts, log in, and manage their profiles.
   • Implement role-based access control with specific permissions for students, teachers, administrators, and other staff members.
2. Student Enrollment and Registration
   • Manage student registration, including enrollment in courses and programs.
   • Track student personal details, academic records, and contact information.
3. Course Management
   • Create, update, and manage course offerings, including course details, schedules, and prerequisites.
   • Allow students to view available courses and enroll in them.
4. Class Scheduling
   • Schedule classes and manage timetables for courses.
   • Allow students to view and select class schedules based on availability.
5. Attendance Management
   • Record and track student attendance for each class or course.
   • Generate reports on attendance patterns and notify students or parents of absences.
6. Grading and Assessment
   • Track and record student grades, assessments, and performance evaluations.
   • Manage grading criteria, report cards, and academic transcripts.
7. Student Performance Tracking
   • Monitor and analyze student performance over time.
   • Provide tools for teachers to record and analyze grades, test results, and other academic indicators.
8. Communication and Notifications
   • Send notifications to students, parents, and teachers about important events, deadlines, and updates.
   • Provide messaging tools for communication between students, teachers, and administrators.
9. Document Management
   • Store and manage academic documents, including transcripts, certificates, and reports.
   • Allow users to upload, view, and download documents securely.
10. Fee Management
    • Track and manage student fees, including tuition, fines, and other charges.
    • Generate invoices, process payments, and provide financial reports.
11. Reports and Analytics
    • Generate various reports, such as attendance, grades, and enrollment statistics.
    • Provide analytics to support decision-making and institutional planning.
12. Parental Access
    • Provide parents with access to their child’s academic progress, attendance, and performance reports.
    • Allow parents to communicate with teachers and school administration.
13. Integration with Other Systems
    • Integrate with other systems, such as library management, hostel management, and financial systems.
    • Support data synchronization with external educational tools and platforms.
14. Compliance and Documentation
    • Ensure compliance with educational regulations and standards.
    • Maintain documentation for audits and regulatory requirements.

Non-Functional Requirements

1. Performance
   • Ensure quick response times for accessing student data, enrolling in courses, and generating reports.
   • Handle high volumes of concurrent users and data efficiently.
2. Scalability
   • Support the addition of new students, courses, and academic programs as the institution grows.
   • Scale to accommodate increasing amounts of data and user load.
3. Reliability
   • Ensure high system availability and minimal downtime.
   • Implement backup and recovery procedures to protect student and academic data.
4. Security
   • Protect sensitive student and academic data with encryption and secure access controls.
   • Ensure compliance with data protection regulations (e.g., GDPR, FERPA).
5. Usability
   • Provide an intuitive and user-friendly interface for students, teachers, and administrators.
   • Ensure ease of navigation and accessibility features.
6. Maintainability
   • Design the system for easy updates, maintenance, and troubleshooting.
   • Provide clear documentation for system administrators and developers.
7. Compatibility
   • Ensure compatibility with various devices and operating systems (e.g., desktops, tablets, smartphones).
   • Integrate seamlessly with other educational tools and systems.
8. Data Integrity
   • Ensure accuracy and consistency of student records, grades, and attendance data.
   • Implement validation checks and error-handling mechanisms.
9. Support and Documentation
   • Provide user manuals, help guides, and support resources for troubleshooting.
   • Offer technical support for system issues and maintenance.
10. Auditability
    • Maintain logs of user actions, system changes, and data access for auditing purposes.
    • Provide audit trails for academic records, fee transactions, and system modifications.