Functional requirements of Supply Chain Management System with non-functional

Functional Requirements

1. Supplier Management
   • Maintain a database of suppliers, including contact details, certifications, and performance metrics.
   • Track supplier performance, compliance, and reliability.
   • Manage supplier agreements, contracts, and communications.
2. Inventory Management
   • Track inventory levels, including raw materials, work-in-progress, and finished goods.
   • Manage inventory replenishment, including reorder points, safety stock levels, and stock rotation.
   • Provide real-time inventory visibility and updates.
3. Order Management
   • Process and manage purchase orders, sales orders, and work orders.
   • Track order statuses, from creation to fulfillment and delivery.
   • Manage order changes, cancellations, and returns.
4. Logistics and Transportation Management
   • Plan and optimize transportation routes and schedules.
   • Track shipments and deliveries, including carrier management and tracking numbers.
   • Manage transportation costs, including freight, fuel, and handling charges.
5. Demand Forecasting and Planning
   • Generate demand forecasts based on historical data, market trends, and seasonal factors.
   • Develop and manage supply chain plans, including production schedules and procurement plans.
   • Adjust plans based on changes in demand or supply conditions.
6. Production Planning and Scheduling
   • Plan and schedule production runs, including resource allocation and capacity planning.
   • Track production progress and manage production-related issues.
   • Integrate with inventory management to ensure material availability.
7. Procurement Management
   • Manage the procurement process, including supplier selection, negotiation, and contract management.
   • Track procurement activities, including purchase requests, orders, and deliveries.
   • Manage procurement budgets and expenses.
8. Quality Control and Compliance
   • Monitor and manage quality control processes, including inspections, testing, and compliance checks.
   • Track quality issues, returns, and corrective actions.
   • Ensure compliance with industry standards, regulations, and company policies.
9. Data Integration and Reporting
   • Integrate with other enterprise systems, such as ERP, CRM, and financial systems.
   • Provide reporting tools for analyzing supply chain performance, including key metrics such as lead times, costs, and inventory turnover.
   • Generate customizable reports and dashboards for decision-making.
10. Collaboration and Communication
    • Facilitate communication and collaboration between supply chain partners, including suppliers, manufacturers, and distributors.
    • Provide tools for sharing information, coordinating activities, and resolving issues.
11. Risk Management and Mitigation
    • Identify and assess supply chain risks, including supply disruptions, demand fluctuations, and compliance issues.
    • Develop and implement risk mitigation strategies and contingency plans.
    • Monitor and manage risk factors throughout the supply chain.
12. User Management and Access Control
    • Provide role-based access control for different user roles (e.g., administrators, supply chain managers, procurement officers).
    • Implement user authentication and authorization mechanisms to secure access to system functionalities.
    • Allow administrators to manage user roles and permissions.
13. Mobile Access
    • Ensure the system is accessible and functional on mobile devices, including smartphones and tablets.
    • Provide a mobile app or a mobile-friendly interface for users to manage supply chain activities on the go.

Non-Functional Requirements

1. Performance
   • Ensure fast response times for processing orders, managing inventory, and generating reports.
   • Handle high volumes of data and concurrent user activity efficiently.
2. Scalability
   • Support the addition of new suppliers, products, and features as the system grows.
   • Scale to accommodate increasing data volumes, user traffic, and supply chain complexity.
3. Reliability
   • Ensure high system availability with minimal downtime, especially during critical supply chain operations.
   • Implement backup and recovery procedures to protect data and ensure business continuity.
4. Security
   • Protect supply chain data and system operations with encryption, secure access controls, and regular security updates.
   • Implement measures to prevent unauthorized access, data breaches, and fraud.
5. Usability
   • Provide an intuitive and user-friendly interface for managing supply chain activities, generating reports, and performing administrative tasks.
   • Ensure ease of navigation, data entry, and information retrieval for users with varying levels of technical expertise.
6. Maintainability
   • Design the system for easy updates, maintenance, and troubleshooting.
   • Provide clear documentation for system administrators and support personnel.
7. Compatibility
   • Ensure compatibility with various devices (e.g., desktops, tablets, smartphones) and web browsers.
   • Support different operating systems and platforms to ensure a consistent user experience.
8. Data Integrity
   • Ensure accuracy and consistency of supply chain data, including inventory levels, order statuses, and performance metrics.
   • Implement validation checks and error-handling mechanisms to maintain data quality.
9. Support and Documentation
   • Provide comprehensive user manuals, help guides, and support resources for troubleshooting and training.
   • Offer technical support for system issues, supply chain management, and user assistance.
10. Auditability
    • Maintain logs of system activity, user interactions, and supply chain transactions for auditing purposes.
    • Provide audit trails for order processing, inventory management, and procurement activities.