Functional requirements of Talent Management System with non-functional

Functional Requirements

1. User Management
   • User Registration and Login: Allow users to create accounts, log in securely, and manage their profiles.
   • Role-Based Access: Define roles with specific permissions (e.g., HR managers, employees, team leads) to control access to various features and data.
   • Profile Management: Enable users to update personal information, employment details, and career preferences.
2. Talent Acquisition
   • Job Posting: Allow HR managers to create and publish job postings.
   • Application Tracking: Track and manage job applications, including resumes and cover letters.
   • Candidate Evaluation: Provide tools for evaluating candidates, including resume screening, interview scheduling, and feedback collection.
3. Performance Management
   • Goal Setting: Enable employees and managers to set and track performance goals.
   • Performance Reviews: Facilitate periodic performance reviews with features for rating, feedback, and appraisal.
   • Feedback Management: Collect and manage feedback from peers, subordinates, and managers.
4. Learning and Development
   • Training Programs: Allow users to view and enroll in training and development programs.
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   • Learning Pathways: Provide structured learning pathways and career development plans.
   • Certification Tracking: Track certifications and training completions.
5. Succession Planning
   • Talent Pool Management: Identify and manage high-potential employees for future roles.
   • Career Pathing: Develop and manage career paths and succession plans for key positions.
6. Compensation and Rewards
   • Salary Management: Manage salary structures, bonuses, and other forms of compensation.
   • Reward Programs: Implement and manage employee reward and recognition programs.
7. Reporting and Analytics
   • Performance Metrics: Generate reports on performance metrics, such as goal achievement and review outcomes.
   • Talent Insights: Provide analytics on talent acquisition, development, and retention trends.
   • Compliance Reporting: Generate reports to ensure compliance with labor laws and internal policies.
8. Integration
   • HR Systems Integration: Integrate with other HR systems like payroll, benefits management, and applicant tracking systems (ATS).
   • Learning Management Systems (LMS): Integrate with LMS platforms for seamless training management.
9. Communication and Collaboration
   • Internal Messaging: Provide messaging and communication tools for collaboration between employees and managers.
   • Document Sharing: Allow users to share and collaborate on documents related to performance reviews, training materials, etc.
10. Security and Privacy
    • Data Protection: Ensure secure storage and transmission of sensitive employee data.
    • Access Control: Implement strong authentication and authorization to prevent unauthorized access.

Non-Functional Requirements

1. Performance
   • Response Time: Ensure quick response times for user interactions, such as loading pages, generating reports, and processing applications.
   • Scalability: Design the system to handle increasing numbers of users, data, and transactions without performance degradation.
2. Reliability
   • Uptime: Aim for high availability with minimal downtime (e.g., 99.9% uptime).
   • Error Handling: Implement robust error detection and recovery mechanisms to maintain system stability.
3. Security
   • Data Encryption: Use encryption to protect data in transit and at rest, especially for sensitive employee information.
   • Access Control: Implement strong access control measures to safeguard data and functionalities.
   • Compliance: Adhere to relevant regulations and standards for data protection, such as GDPR or CCPA.
4. Usability
   • User Interface: Design an intuitive and user-friendly interface for ease of navigation and interaction by HR professionals, managers, and employees.
   • Accessibility: Ensure the system is accessible to users with disabilities, complying with standards such as WCAG (Web Content Accessibility Guidelines).
5. Compatibility
   • Device Compatibility: Ensure the system is accessible across various devices, including desktops, tablets, and smartphones.
   • Browser Compatibility: Support major web browsers to accommodate different user preferences.
6. Maintainability
   • Code Quality: Develop clean, well-documented code to facilitate maintenance and future updates.
   • Modular Design: Use a modular architecture to allow for easy enhancements and scalability.
7. Backup and Recovery
   • Data Backup: Implement regular automated backups to prevent data loss and ensure data integrity.
   • Disaster Recovery: Develop and test a disaster recovery plan to restore system functionality in case of major failures.
8. Support and Documentation
   • Help Desk: Provide support through helpdesk tickets, live chat, or email.
   • Documentation: Offer comprehensive user guides, administrator manuals, and training materials.
9. Scalability
   • System Growth: Design the system to accommodate future expansion, including additional features, users, and data.
   • Load Handling: Ensure the system can handle varying loads and peak usage times effectively.