Functional requirements of Transport Management System for Schools with non-functional

Functional Requirements

1. User Authentication and Authorization
   • Secure Login: Provide secure registration, login, and account management for users, including administrators, drivers, parents, and school staff.
   • Role-Based Access: Implement role-based access controls to manage permissions based on user roles (e.g., admin, driver, parent).
2. Route Management
   • Route Planning: Allow administrators to create and manage bus routes, including stops, schedules, and route optimizations.
   • Route Assignment: Assign buses and drivers to specific routes and manage route changes as needed.
   • Real-Time Tracking: Provide real-time tracking of buses on their routes using GPS.
3. Student Management
   • Student Enrollment: Manage student enrollment details, including addresses, pickup/drop-off locations, and transportation needs.
   • Assignment to Routes: Assign students to specific bus routes and stops based on their addresses and preferences.
   • Emergency Contacts: Maintain emergency contact information for students and notify contacts in case of emergencies.
4. Driver Management
   • Driver Profiles: Manage driver profiles, including personal information, licenses, and qualifications.
   • Schedule Management: Schedule driver shifts and manage time-off requests.
   • Performance Monitoring: Monitor driver performance and adherence to schedules.
5. Bus Management
   • Bus Profiles: Manage bus profiles, including vehicle details, maintenance schedules, and capacity.
   • Maintenance Tracking: Track and schedule regular maintenance and repairs for buses.
   • Incident Reporting: Provide a mechanism for reporting and managing bus incidents or issues.
6. Communication and Notifications
   • Parent Notifications: Send notifications to parents about bus schedules, delays, and other relevant updates.
   • Driver Alerts: Alert drivers about route changes, student pickups, and other operational details.
   • Emergency Alerts: Provide emergency alerts and notifications to parents and school staff in case of urgent situations.
7. Scheduling and Timetables
   • Timetable Management: Create and manage bus timetables, including pickup and drop-off times.
   • Schedule Adjustments: Allow for adjustments to schedules based on holidays, weather conditions, or other factors.
8. Reporting and Analytics
   • Operational Reports: Generate reports on bus usage, route efficiency, driver performance, and student attendance.
   • Analytics: Provide analytics on transportation patterns, operational costs, and service quality.
9. Integration with External Systems
   • School Management Systems: Integrate with existing school management systems for seamless data synchronization.
   • Payment Systems: Interface with payment systems if there are fees associated with school transportation.
10. User Interface and Experience
    • Dashboard: Provide an intuitive dashboard for administrators, drivers, and parents to access key information and manage transportation activities.
    • Responsive Design: Ensure the system is accessible through web and mobile interfaces with a responsive design.

Non-Functional Requirements

1. Performance
   • Efficiency: Ensure the system performs efficiently under varying loads, including handling a large number of routes, students, and real-time data.
   • Response Times: Provide quick response times for route planning, real-time tracking, and data retrieval.
2. Scalability
   • Data Scalability: Scale the system to accommodate increasing numbers of routes, students, and buses as the school or district grows.
   • User Scalability: Support a growing number of users and concurrent access without performance degradation.
3. Availability
   • High Availability: Ensure high availability with minimal downtime (e.g., 99.9% uptime) to maintain continuous access to transportation services.
   • Disaster Recovery: Implement disaster recovery and backup solutions to protect data and ensure system continuity.
4. Security
   • Data Protection: Secure user data, student information, and system configurations through encryption and access controls.
   • Compliance: Adhere to relevant data protection regulations and standards (e.g., GDPR, FERPA) to ensure privacy and security.
5. Usability
   • User-Friendly Interface: Design a user-friendly and intuitive interface to facilitate ease of use for administrators, drivers, parents, and students.
   • Accessibility: Ensure the system is accessible to users with disabilities and provides a consistent experience across devices.
6. Compatibility
   • Cross-Platform Support: Ensure compatibility with various devices (e.g., desktops, tablets, smartphones) and operating systems.
   • Browser Compatibility: Support major web browsers to ensure accessibility for all users.
7. Maintainability
   • Modular Design: Maintain a modular and well-documented codebase to facilitate updates and maintenance.
   • Automated Testing: Implement automated testing and continuous integration practices to ensure system stability and reliability.
8. Reliability
   • Error Handling: Provide robust error handling and recovery mechanisms to minimize system errors and downtime.
   • Monitoring: Implement monitoring tools to detect and address issues proactively.
9. Compliance
   • Regulatory Compliance: Ensure compliance with relevant regulations and standards related to transportation, data privacy, and safety.
   • Standards Adherence: Adhere to industry best practices for transportation management and safety.
10. Efficiency
    • Resource Optimization: Optimize resource usage (e.g., memory, processing power) to ensure efficient operation and cost-effectiveness.
    • Data Processing: Implement efficient data processing and storage practices to handle large volumes of transportation data.