Functional requirements of University Management System with non-functional

Functional Requirements

1. User Management:
   • Student Module:
     • Register new students.
     • Update student profiles.
     • Enroll students in courses.
     • Track academic progress, grades, and attendance.
   • Faculty Module:
     • Register new faculty members.
     • Assign faculty to courses.
     • Track faculty profiles and performance.
   • Admin Module:
     • Manage user roles and permissions.
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     • Oversee system-wide settings and configurations.
     • Generate reports for analysis and auditing.
2. Course Management:
   • Course Creation:
     • Create and manage course details (name, description, credits, etc.).
     • Assign faculty to courses.
   • Curriculum Management:
     • Manage course prerequisites.
     • Define curriculum structure for different programs.
   • Class Scheduling:
     • Generate and manage class schedules.
     • Handle room assignments and timetables.
3. Enrollment Management:
   • Course Enrollment:
     • Allow students to enroll in courses.
     • Manage course capacity and waiting lists.
   • Drop/Add Courses:
     • Enable students to drop or add courses within a specified period.
4. Examination and Grading:
   • Exam Scheduling:
     • Schedule exams for different courses.
   • Grade Management:
     • Input and update grades for students.
     • Generate grade reports and transcripts.
5. Library Management:
   • Catalog Management:
     • Manage books, journals, and other resources.
   • Borrow/Return Management:
     • Track borrowing and returning of books.
     • Manage overdue fines and reminders.
6. Financial Management:
   • Fee Management:
     • Process student fees and payments.
     • Generate fee receipts and manage refunds.
   • Scholarship Management:
     • Track and manage scholarships and financial aid.
7. Hostel Management:
   • Room Allocation:
     • Allocate hostel rooms to students.
     • Manage room availability and student requests.
   • Maintenance Requests:
     • Handle maintenance and repair requests.
8. Alumni Management:
   • Alumni Database:
     • Maintain records of graduates.
   • Networking and Events:
     • Organize alumni events and manage communications.
9. Communication Module:
   • Notifications:
     • Send notifications for announcements, deadlines, etc.
   • Messaging:
     • Provide a platform for internal messaging between students, faculty, and administration.
10. Reporting and Analytics:
    • Custom Reports:
      • Generate reports for academic performance, financials, attendance, etc.
    • Dashboard:
      • Provide an overview of key metrics and statistics.

Non-Functional Requirements

1. Performance:
   • The system should be able to handle multiple concurrent users without performance degradation.
   • Response time for user actions should be within 2 seconds.
2. Scalability:
   • The system should be able to scale to accommodate increasing numbers of students, faculty, and courses.
   • It should support horizontal scaling for database and server load distribution.
3. Security:
   • Ensure data encryption for sensitive information.
   • Implement role-based access control to protect resources.
   • Ensure regular security audits and vulnerability assessments.
4. Reliability:
   • The system should have an uptime of 99.9%.
   • Implement data backup and disaster recovery mechanisms.
5. Usability:
   • The system should be user-friendly with intuitive navigation.
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   • Provide comprehensive help documentation and support.
6. Maintainability:
   • The system should be modular to allow easy updates and maintenance.
   • Code should be well-documented for future developers.
7. Compliance:
   • The system must comply with relevant educational and data protection regulations.
   • Ensure GDPR compliance for handling student and faculty data.
8. Interoperability:
   • The system should be able to integrate with existing university systems (e.g., LMS, HR systems).
   • Support data import/export in standard formats (CSV, XML).
9. Availability:
   • The system should be available 24/7 except for scheduled maintenance.
   • Implement failover systems to minimize downtime.
10. Data Consistency:
    • Ensure consistency of data across all modules.
    • Implement transactions where necessary to maintain data integrity.