Functional requirements of Video Library Management System with non-functional

Functional Requirements for a Video Library Management System

1. User Authentication and Authorization:
   • User Registration: Enroll members by creating accounts and managing personal profiles.
   • Role-Based Access Control: Define permissions for different roles (e.g., patrons, library staff, administrators).
2. Video Catalog Management:
   • Cataloging: Add, update, and delete video details including title, director, genre, release date, and format.
   • Metadata Management: Manage video metadata such as descriptions, ratings, and cover images.
3. Video Check-Out and Check-In:
   • Check-Out: Allow users to check out videos from the library, either via self-service kiosks or with staff assistance.
   • Check-In: Process video returns and update inventory to reflect available status.
4. Reservation Management:
   • Video Reservations: Enable users to reserve videos that are currently checked out or in high demand.
   • Reservation Notifications: Notify users when reserved videos become available.
5. Overdue Management:
   • Overdue Notifications: Send reminders and notifications to users about overdue videos.
   • Fines Management: Track and manage fines for overdue or lost videos.
6. Search and Browse:
   • Search Functionality: Provide search tools to find videos by title, director, genre, or other criteria.
   • Browse Categories: Allow users to browse videos by categories or collections.
7. User Management:
   • Profile Management: Update and manage user profiles, including borrowing history and preferences.
   • Access Control: Manage user roles and permissions based on library policies.
8. Reporting and Analytics:
   • Inventory Reports: Generate reports on video inventory, including current stock levels and usage statistics.
   • Borrowing Reports: Analyze borrowing patterns, popular videos, and peak usage times.
   • Fine Reports: Track and report on overdue fines and fees.
9. Integration with Other Systems:
   • Library Management Systems: Integrate with existing library management systems for seamless data synchronization.
   • Public Access Catalog (OPAC): Sync with OPAC systems to provide up-to-date catalog information.
10. Data Security and Privacy:
    • Access Control: Implement role-based access control to protect sensitive data.
    • Data Encryption: Encrypt user and transaction data to ensure privacy and security.
11. Backup and Recovery:
    • Data Backup: Regularly back up video library data to prevent data loss.
    • Recovery Procedures: Implement recovery procedures to restore data in case of system failure or corruption.
12. Audit Trail:
    • Logging: Maintain logs of all system activities, including user transactions and administrative actions.
    • Audit Reports: Generate reports for reviewing system usage and identifying issues.
13. Media Handling:
    • Media Formats: Support various video formats and handle physical media management (e.g., DVDs, Blu-rays).
    • Media Condition Tracking: Track the condition and maintenance needs of physical media.

Non-Functional Requirements for a Video Library Management System

1. Performance:
   • Response Time: Ensure fast response times for video searches, check-outs, and data processing.
   • Scalability: Handle high volumes of video transactions and user interactions efficiently.
2. Reliability:
   • High Availability: Ensure the system is operational with minimal downtime.
   • Redundancy: Implement redundancy for critical system components to ensure reliability.
3. Security:
   • Data Protection: Use encryption and secure access controls to protect data from unauthorized access.
   • Secure Communication: Ensure secure communication between user interfaces and backend systems.
4. Usability:
   • User Interface: Design an intuitive and user-friendly interface for both patrons and library staff.
   • Ease of Use: Make video check-outs, check-ins, and searches straightforward for users.
5. Maintainability:
   • Modular Design: Develop the system with modular components to facilitate maintenance and updates.
   • Documentation: Provide comprehensive documentation for system administration and troubleshooting.
6. Interoperability:
   • System Integration: Ensure compatibility with other library systems, such as OPAC and catalog databases.
   • Standard Protocols: Use standard communication protocols for data exchange.
7. Availability:
   • 24/7 Operation: Ensure the system is available around the clock, with mechanisms to handle high traffic and outages.
   • Disaster Recovery: Implement a disaster recovery plan to restore functionality in case of major failures.
8. Compliance:
   • Data Privacy Regulations: Adhere to relevant data protection regulations (e.g., GDPR, CCPA) to ensure user privacy.
   • Library Standards: Comply with industry standards for video library management.
9. Accessibility:
   • Inclusive Design: Design the system to be accessible to users with disabilities, following WCAG (Web Content Accessibility Guidelines).
   • Device Compatibility: Ensure compatibility with various devices used for accessing the system.
10. Localization and Internationalization:
    • Language Support: Support multiple languages for a global user base.
    • Regional Settings: Allow customization based on regional preferences and legal requirements.
11. Data Accuracy and Integrity:
    • Error Handling: Implement mechanisms to detect and correct errors in video records and transactions.
    • Data Validation: Ensure accurate data entry and processing through validation checks.
12. Scalability:
    • Growth Management: The system should scale to accommodate an increasing number of videos, users, and transactions.
    • Performance Monitoring: Continuously monitor performance and adjust resources as needed.