Admin Accounts: Provide administrative access for managing system settings, user roles, and overall system operations.
Inventory Manager Accounts: Allow inventory managers to oversee inventory levels, process orders, and generate reports.
Store Clerk Accounts: Enable store clerks to update stock levels, manage item details, and handle stock movements.
Role-Based Access: Define access levels for different types of users (e.g., admins, inventory managers, store clerks) to ensure appropriate access to system features.
2. Inventory Management
Item Registration: Allow users to register and manage inventory items, including item name, description, SKU, category, unit of measure, and supplier details.
Stock Levels: Track and update stock levels in real-time, including incoming stock, outgoing stock, and current stock levels.
Stock Movements: Record stock movements, including additions, deductions, and transfers between locations or warehouses.
3. Order Management
Purchase Orders: Enable users to create and manage purchase orders for replenishing stock from suppliers.
Sales Orders: Allow users to create and manage sales orders, including processing customer orders and updating stock levels accordingly.
Order Tracking: Track the status of orders, including pending, processed, shipped, and delivered.
4. Stock Alerts & Notifications
Low Stock Alerts: Send notifications when stock levels fall below predefined thresholds, prompting reordering or restocking.
Order Status Notifications: Notify users about order status updates, including order confirmations, shipping updates, and delivery notifications.
Expiry Alerts: Optionally provide alerts for items approaching their expiration dates, if applicable.
5. Reporting & Analytics
Inventory Reports: Generate reports on inventory levels, stock movements, and order histories.
Sales Reports: Provide reports on sales activity, including sales volumes, revenue, and customer details.
Stock Turnover: Analyze stock turnover rates and identify slow-moving or fast-moving items.
Supplier Reports: Generate reports on supplier performance, including order fulfillment rates and delivery times.
6. Security & Privacy
Data Protection: Ensure the system complies with data protection regulations (e.g., GDPR or CCPA) to safeguard sensitive inventory and transaction data.
Access Control: Implement role-based access control to restrict access to inventory data and system functionalities based on user roles.
Audit Trails: Maintain logs of user activities and inventory transactions for accountability and auditing purposes.
7. User Interface & Experience
Responsive Design: Ensure the system is accessible and user-friendly across various devices, including desktops, tablets, and smartphones.
Intuitive Interface: Design an easy-to-navigate interface for managing inventory items, orders, and reports.
Accessibility: Comply with accessibility standards to accommodate users with disabilities.
8. Integration with External Systems
Accounting Systems: Integrate with accounting systems for managing financial transactions related to inventory purchases and sales.
Barcode Scanners: Optionally integrate with barcode scanners for efficient stock management and item tracking.
ERP Systems: Integrate with existing Enterprise Resource Planning (ERP) systems for seamless data exchange and synchronization.
9. Technical Features
Database Management: Implement a robust database system to manage inventory data, order records, and user information.
Search Functionality: Provide efficient search and filtering options to quickly locate inventory items and view stock levels.
Scalability: Design the system to handle increasing numbers of inventory items, orders, and users as the organization grows.
Data Export: Allow users to export data and reports in various formats, such as CSV, Excel, or PDF, for reporting and analysis.
