Scope of Meeting Room Booking System Final Year Project

User Accounts: Allow users to create and manage profiles, including personal information, booking history, and preferences.
Role-Based Access: Define access levels for different types of users (e.g., regular users, managers, administrators) to ensure appropriate access to system features.
Authentication & Authorization: Implement secure authentication mechanisms (e.g., username/password, multi-factor authentication) and manage user permissions.

Room Inventory: Maintain a list of available meeting rooms, including details such as room size, capacity, amenities, and location.
Room Availability: Track the availability of meeting rooms in real-time, including current bookings and upcoming reservations.
Room Configuration: Allow users to configure room settings such as layout, equipment, and setup requirements.

Room Booking: Enable users to search for and book meeting rooms based on availability, date, time, and room features.
Booking Confirmation: Send booking confirmations to users via email or SMS, including reservation details and any additional instructions.
Booking Cancellation & Modification: Allow users to cancel or modify existing bookings, including updating reservation details or changing room assignments.
Recurring Bookings: Support recurring bookings for regularly scheduled meetings or events.

Calendar View: Provide a calendar view for users to see available rooms, upcoming bookings, and scheduling conflicts.
Integration with External Calendars: Integrate with external calendar systems (e.g., Google Calendar, Microsoft Outlook) for seamless scheduling and synchronization.

Equipment & Amenities: Track and manage equipment and amenities available in meeting rooms, such as projectors, whiteboards, and video conferencing tools.
Resource Allocation: Allow users to request additional resources or equipment when booking a room and manage resource availability.

Usage Reports: Generate reports on room utilization, including booking frequency, peak usage times, and room availability.
Booking Statistics: Provide statistics on booking patterns, including popular rooms, average booking durations, and user activity.
Custom Reports: Allow users to create and customize reports based on specific needs and criteria.

Booking Reminders: Send automated reminders to users about upcoming bookings and room reservations.
Cancellation Alerts: Notify users of any changes or cancellations to their bookings.
System Notifications: Alert administrators about system issues, room conflicts, or other important updates.

Data Protection: Ensure the system complies with data protection regulations (e.g., GDPR or CCPA) to safeguard personal information.
Access Control: Implement role-based access control to restrict access to sensitive data and system functionalities.
Secure Data Transmission: Use encryption and secure protocols for data transmission and storage.

Responsive Design: Ensure the system is accessible and user-friendly across various devices, including desktops, tablets, and smartphones.
Intuitive Interface: Design an easy-to-navigate interface for searching, booking, and managing meeting rooms.
Accessibility: Comply with accessibility standards to accommodate users with disabilities.

Email & SMS Systems: Integrate with email and SMS systems for sending booking confirmations, reminders, and alerts.
Facility Management Systems: Optionally integrate with facility management systems for enhanced room and resource management.
Authentication Providers: Integrate with authentication providers (e.g., OAuth) for user login and access management.

Data Backup: Implement regular data backups to prevent data loss and ensure system reliability.
Scalability: Design the system to handle increasing amounts of data and users as the organization grows.
Data Export: Allow users to export data in various formats, such as CSV, Excel, or PDF, for reporting and analysis.