Scope of Online Wedding Planning System Final Year Project

1. System Overview

• Purpose: To offer a platform for managing all aspects of wedding planning, including venue selection, vendor coordination, budget management, and guest management.
• Target Users: Couples, wedding planners, vendors (e.g., caterers, florists), and administrative staff.

2. Key Features

• User Registration and Authentication:
  • Account Creation: Allow users to create and manage accounts with personal and role-specific details.
  • Login/Logout: Implement secure login and logout mechanisms.
  • Password Recovery: Provide options for users to reset forgotten passwords.
  • Role-Based Access: Define different roles (e.g., couple, wedding planner, vendor, admin) with specific permissions and access levels.
• Wedding Planning and Coordination:
  • Event Timeline: Create and manage a detailed wedding timeline, including pre-wedding, wedding day, and post-wedding activities.
  • Checklist Management: Provide customizable checklists to help users track tasks and deadlines.
  • Vendor Management: Search, review, and select vendors such as caterers, photographers, and florists.
• Budget Management:
  • Budget Tracking: Set and track the wedding budget, including expenses and payments.
  • Expense Categorization: Categorize expenses (e.g., venue, attire, catering) and monitor spending.
  • Financial Reports: Generate reports on budget usage and remaining funds.
• Guest Management:
  • Guest List: Create and manage a guest list, including contact details and RSVPs.
  • Invitations: Send digital invitations and track responses.
  • Seating Arrangements: Plan and manage seating arrangements for the wedding reception.
• Vendor Integration:
  • Vendor Directory: List and manage vendor profiles, including contact information, services offered, and reviews.
  • Vendor Booking: Facilitate the booking process for selected vendors and manage contracts.
• Communication and Collaboration:
  • Messaging System: Provide a messaging system for communication between couples, planners, and vendors.
  • Notes and Comments: Allow users to add and share notes or comments related to planning tasks and vendor interactions.
• Event Management:
  • Venue Booking: Manage venue selection, booking, and contracts.
  • Event Details: Store and manage details related to the wedding ceremony and reception (e.g., location, time, theme).
• Reporting and Analytics:
  • Progress Reports: Track and report on the progress of planning tasks and deadlines.
  • Vendor Performance: Provide reports on vendor performance and feedback.
• Integration and API Support:
  • Calendar Integration: Integrate with external calendar systems for scheduling and reminders.
  • Payment Gateways: Integrate with payment systems for managing vendor payments and deposits.
  • APIs: Provide APIs for integrating with other systems or developing custom features.
• Security and Privacy:
  • Data Encryption: Encrypt sensitive user and financial data to ensure security.
  • Access Control: Implement role-based access controls to protect data and system functionalities.
  • Privacy Settings: Manage user privacy settings and consent preferences.
• Mobile and Web Support:
  • Cross-Platform Access: Ensure the system is accessible via web browsers, mobile apps (iOS and Android), and desktop applications.
  • Responsive Design: Design a responsive interface that adapts to various screen sizes and devices.

3. Technologies and Tools

• Frontend:
  • HTML, CSS, JavaScript
  • Frameworks like React, Angular, or Vue.js for building dynamic and responsive user interfaces
• Backend:
  • Languages such as Python, Java, PHP, or Node.js
  • Frameworks like Django, Flask, or Express.js for server-side logic and API integration
• Database:
  • Relational databases like MySQL or PostgreSQL for managing user, vendor, and event data
  • NoSQL databases like MongoDB (optional) for handling unstructured data
• Hosting and Deployment:
  • Cloud platforms like AWS, Azure, or Google Cloud for scalable hosting solutions
  • Web servers like Apache or Nginx for serving the application

4. Development Phases

• Requirements Gathering: Define and document functional and non-functional requirements based on user needs and wedding planning standards.
• System Design: Develop architectural designs, wireframes, and prototypes.
• Implementation: Build frontend, backend, and integration components.
• Testing: Conduct unit testing, integration testing, and user acceptance testing to ensure system functionality and performance.
• Deployment: Deploy the system on a live server or cloud platform and configure the environment for operation.
• Maintenance: Provide ongoing support, bug fixes, and updates to ensure system reliability and security.

5. Challenges and Considerations

• User Experience: Design an intuitive and user-friendly interface for managing wedding planning tasks and vendor interactions.
• Scalability: Ensure the system can handle a large volume of users, tasks, and data efficiently.
• Data Security: Implement robust security measures to protect sensitive user and financial data.
• Integration: Seamlessly integrate with various external systems and APIs for comprehensive functionality.

6. Documentation and Training

• User Manuals: Develop guides for couples, planners, and vendors on how to use the platform and manage wedding-related tasks.
• Technical Documentation: Document system architecture, integration points, and data management processes.
• Training Sessions: Provide training for administrators and support staff on system management, user support, and troubleshooting.