Admin Accounts: Provide administrative access for managing system settings, user roles, and overall system operations.
HR Manager Accounts: Allow HR managers to create job postings, review applications, and manage the recruitment process.
Recruiter Accounts: Enable recruiters to screen applications, schedule interviews, and coordinate with candidates.
Candidate Accounts: Allow candidates to create and manage profiles, apply for jobs, and track their application status.
Role-Based Access: Define access levels for different types of users (e.g., admins, HR managers, recruiters, candidates) to ensure appropriate access to system features.
2. Job Posting & Management
Job Listings: Allow HR managers to create and manage job postings, including job title, description, requirements, and location.
Job Categories: Categorize job postings based on departments, roles, or job types for easier navigation.
Application Tracking: Track the status of job applications, including received, under review, and closed.
3. Application Management
Application Submission: Allow candidates to submit applications online, including uploading resumes, cover letters, and other required documents.
Application Review: Enable recruiters and HR managers to review and filter applications based on criteria such as qualifications, experience, and skills.
Shortlisting: Facilitate the shortlisting of candidates based on predefined criteria and evaluation metrics.
4. Interview Scheduling & Management
Interview Scheduling: Allow recruiters and HR managers to schedule interviews with candidates, including setting dates, times, and locations.
Interview Notifications: Send notifications to candidates and interviewers about scheduled interviews, changes, or cancellations.
Interview Feedback: Provide a system for interviewers to submit feedback and evaluation scores for each candidate.
5. Candidate Communication
Email Notifications: Send automatic email notifications to candidates about application statuses, interview invitations, and other updates.
Application Status Tracking: Allow candidates to track the status of their applications and receive updates throughout the recruitment process.
Communication Tools: Provide tools for direct communication between recruiters and candidates, such as messaging or chat features.
6. Reporting & Analytics
Recruitment Reports: Generate reports on recruitment activities, including job postings, applications, and interview outcomes.
Candidate Reports: Provide reports on candidate profiles, application histories, and feedback.
HR Metrics: Analyze metrics such as time-to-hire, cost-per-hire, and recruitment funnel effectiveness.
7. Security & Privacy
Data Protection: Ensure the system complies with data protection regulations (e.g., GDPR or CCPA) to safeguard personal information of candidates and users.
Access Control: Implement role-based access control to restrict access to recruitment data and system functionalities based on user roles.
Secure Data Transmission: Use encryption and secure protocols for data transmission and storage.
8. User Interface & Experience
Responsive Design: Ensure the system is accessible and user-friendly across various devices, including desktops, tablets, and smartphones.
Intuitive Interface: Design an easy-to-navigate interface for job postings, application management, and candidate tracking.
Accessibility: Comply with accessibility standards to accommodate users with disabilities.
9. Integration with External Systems
Job Boards: Integrate with external job boards (e.g., Indeed, LinkedIn) for posting job vacancies and sourcing candidates.
Applicant Tracking Systems (ATS): Optionally integrate with existing ATS for data synchronization and enhanced functionality.
HR Management Systems: Integrate with HR management systems for seamless data exchange and synchronization.
10. Technical Features
Database Management: Implement a robust database system to manage job postings, applications, candidate profiles, and user information.
Search & Filtering: Provide efficient search and filtering options to quickly locate job postings, applications, and candidate profiles.
Scalability: Design the system to handle increasing numbers of job postings, applications, and users as the organization grows.
Data Export: Allow users to export data and reports in various formats, such as CSV, Excel, or PDF, for reporting and analysis.
