Attendance management system functional requirements
The functional criteria of an attendance management system often include the following:
- These reports should be completely customizable, allowing you to filter by employee or student, date period, and other criteria.
- It should also contain roles and permissions that regulate who has access to, modifies, or deletes attendance data.
- Managers or administrators should be allowed to approve or reject leave requests as well.
- Scheduling: The system should allow managers or administrators to plan shifts or courses, as well as alert employees or students of their future schedules.
- Time and attendance reporting: The system should generate attendance data such as attendance records, attendance percentages, and tardiness statistics.
- Mobile access: The system should be accessible through mobile devices such as smartphones or tablets, enabling employees or students to remotely check their attendance or request time off.
- Data backup and recovery: A solid data backup and recovery solution should be included in the system to ensure that attendance data is not lost in the event of a system failure.
- Attendance tracking: The system should be able to track attendance for both individual employees or students as well as groups or courses.
- This might involve writing down the dates and hours of arrival and departure, as well as the duration of stay.
- Payroll integration: The system should be able to connect to payroll systems in order to calculate and monitor employee or student pay based on attendance data automatically.
- Access control: The system should include a secure login mechanism to ensure that only authorised users may access attendance data.
- Employees or students should be able to use the system to request and track leave, such as vacation or sick time.
Attendance management system non-functional requirements
Non-functional requirements specify how a system should behave or function rather than what it should achieve.
They describe the overall characteristics and limitations of a system, such as performance, reliability, security, usability, and maintainability.
Here are some non-functional requirements for an attendance management system:
- Usability: The system should be simple to use and understand, with a basic interface.
- Maintainability: The system should be easy to maintain and update, enabling you to add new features or fix problems without disturbing the system.
- Accessibility: The system should be accessible to all employees, regardless of physical location or device.
- Performance: The system should be able to process a large number of employees’ attendance data in a timely and error-free way.
- Scalability refers to the system’s capacity to accept an increasing number of employees or attendance records without deteriorating performance.
- Compatibility: The system should be compatible with other systems or tools used by the company, such as payroll or human resources.
- Reliability: The system should be reliable and capable of working without defects or malfunctions even when exposed to heavy usage or unexpected circumstances.
- Security: The system should be protected against unauthorised access and modification of attendance data.
- Integration entails the system’s ability to interact with other systems or tools, such as time management or scheduling software.