User Roles and Permissions: Support different user roles (e.g., inventory manager, warehouse staff, admin) with specific access levels and permissions.
User Authentication: Secure login mechanisms for different users with role-based access control.
Profile Management: Allow users to manage their personal information and settings.
Inventory Tracking:
Stock Levels: Track and display real-time stock levels for each inventory item.
Inventory Movements: Record and update inventory movements, including additions (purchases), subtractions (sales or usage), and adjustments.
Item Details: Store detailed information about each inventory item, including SKU, description, quantity, location, and supplier.
Stock Management:
Order Management: Create, process, and manage purchase orders and sales orders.
Reorder Alerts: Set minimum stock levels and receive alerts or notifications when items need to be reordered.
Stock Adjustments: Allow manual adjustments to inventory levels for discrepancies, damage, or other reasons.
Warehouse Management:
Location Tracking: Track the location of items within the warehouse (e.g., aisle, shelf) to facilitate easy retrieval.
Warehouse Layout: Support multiple warehouse locations and manage inventory across different sites.
Reporting and Analytics:
Inventory Reports: Generate reports on inventory levels, stock movements, reorder points, and other key metrics.
Performance Analysis: Analyze inventory performance, including turnover rates and carrying costs.
Forecasting: Provide tools for inventory forecasting based on historical data and trends.
Integration:
ERP Integration: Integrate with Enterprise Resource Planning (ERP) systems for seamless data flow between inventory and other business functions.
Supplier Integration: Connect with supplier systems for order management and inventory updates.
Barcode and RFID Support:
Barcode Scanning: Support barcode scanning for easy item tracking and data entry.
RFID Tracking: Use Radio Frequency Identification (RFID) for real-time inventory tracking and management.
Audit and Compliance:
Audit Trails: Maintain logs of inventory transactions and changes for auditing and compliance purposes.
Regulatory Compliance: Ensure compliance with relevant regulations and standards for inventory management.
Inventory Valuation:
Cost Tracking: Track and manage the cost of inventory, including purchase price, carrying costs, and valuation methods (e.g., FIFO, LIFO).
Financial Reporting: Generate financial reports related to inventory valuation and cost of goods sold.
Notifications and Alerts:
Alerts for Low Stock: Notify users when inventory levels fall below predefined thresholds.
Order Status Updates: Provide notifications about the status of purchase orders, including confirmations and shipping updates.
Non-Functional Requirements
Performance:
Response Time: Ensure fast response times for inventory queries, updates, and reporting.
Scalability: Support scalability to handle growing amounts of inventory data and increasing numbers of users.
Reliability:
System Availability: Maintain high system availability with minimal downtime to ensure continuous operation.
Fault Tolerance: Implement mechanisms to handle system failures and prevent data loss.
Usability:
User Interface: Design an intuitive and user-friendly interface for efficient navigation and use by different user roles.
Training and Support: Provide user training and support resources to facilitate effective use of the system.
Security:
Data Protection: Protect inventory data with encryption and secure access controls.
Authentication and Authorization: Implement strong authentication mechanisms and ensure proper authorization for different user roles.
Data Integrity: Ensure the accuracy and integrity of inventory data through validation and auditing.
Maintainability:
Code Quality: Ensure high-quality, well-documented code to facilitate maintenance and updates.
System Updates: Support regular updates and patches to address bugs, improve functionality, and ensure security.
Compatibility:
Platform Support: Ensure compatibility with various operating systems and devices (e.g., desktops, tablets, mobile devices).
Browser Compatibility: Ensure the web-based interface works across major web browsers.
Backup and Recovery:
Data Backup: Implement regular data backups to prevent data loss and ensure recovery in case of system failure.
Disaster Recovery: Develop a disaster recovery plan to restore operations quickly after major disruptions.
Legal and Compliance:
Data Privacy Regulations: Comply with data protection laws and regulations to safeguard user and inventory data.
Regulatory Compliance: Adhere to industry standards and regulations related to inventory management.
